Over the last ten days there has been a rash of spoofed emails sent to various staff that at first glance appeared to come from a building administrator. Between the message’s sense of urgency and how close the sender’s purported address was to the admin’s actual address, more than a dozen staffers were lulled into replying.

This is a reminder to look closely at an email or text, especially if it is asking for personal information like your cell phone or asking you to purchase something.

If anything about the address or reply info looks “off” just ignore the email or click the More menu and click report spam or phishing.  In all cases, don’t reply back to such an email –— INSTEAD contact the colleague you believe contacted you via a KNOWN working method such as their district email address or phone number.

We all need to stay vigilant and keep our guard up, because unfortunately the scammers are out there and are trying to catch us with our defenses down.

Fell for their plea?

• If you provide your cell phone number, block any inbound number(s) they use should they reach out to you via cell call/text asking for help.
• If you purchased a gift card and shared it with the spoofer (one of the typical asks), check out this blog post for steps to take in the aftermath of being scammed including reporting the matter to both local law enforcement and the gift card issuer (links are on the page).
• Let the tech department know via service ticket so we can put a block on the offending sending email address

Beginning May 1st, your District voicemail will start syncing with your Gmail inbox. This means that actions taken in one of these systems will affect the other.

 

Voicemail/Gmail Functionality PRIOR to May 1, 2023

When a voicemail is left in a staff member’s District voicemail mailbox, that staff member receives an email notification with a copy of that voicemail. Actions taken, such as listening to or deleting the voicemail, in our voicemail system do not impact the email notification in Gmail. Actions taken in Gmail also do not impact our voicemail system.

 

Voicemail/Gmail Functionality AS OF May 1, 2023

When voicemails are left, staff will be emailed a notification in their Inbox AND actions they take on that message will affect the message stored in the District voicemail system (and vice versa).

 

ON THE GMAIL SIDE

By default the message in the Gmail account will have the VoiceMessages label applied (see image below).

The email notification will look similar to the notification shown below. Hovering over the attachment will allow you to download or save it to Google Drive. Clicking on it will allow you to listen to the voicemail message.

Like other email messages, voicemail notifications will be marked as unread when they are received. However, unlike other email messages, voicemail notifications are subject to the aging policies associated with the District’s voicemail system. The 3 points below describe what happens to unread, read, and deleted voicemail notifications in Gmail and the District’s voicemail system.

• If a voicemail notification is opened OR left unread for 40 days, the email will be marked as read and the corresponding voicemail in the District’s voicemail system will be marked as Saved.
• If a voicemail notification is deleted OR left as read for 60 days, the email will be moved to Trash and the corresponding voicemail in the District’s voicemail system will be marked as Deleted.
• Deleted messages will be permanently deleted from Gmail AND the District’s voicemail system after 5 days. 

 

ON THE PHONE SIDE

Similarly, actions taken in the District’s voicemail system will impact voicemail notifications in Gmail.

• If a voicemail message is listened to OR left ignored for 40 days, it will be marked as Saved and the corresponding email notification will be marked as read in Gmail.
• If a Saved voicemail message is deleted OR left ignored for 60 days, it will be marked as Deleted and the corresponding email notification will be moved to Trash in Gmail.
• Deleted messages will be permanently deleted from the District’s voicemail system AND Gmail after 5 days.

 

Keeping Voicemail Messages Beyond the Defined Aging Policy

While most voicemail messages only need to be kept for a short period of time, there are some voicemails that might need to be kept for longer periods of time. To keep a voicemail message beyond the District voicemail system’s aging policy, it is recommended that you download it from Gmail to your computer. It is also possible to save the voicemail message to Drive or to forward the email to yourself.

 

REMINDER: Voicemail Message Quotas Still Apply 

As a reminder, your voicemail mailbox has a quota for the total amount of storage it can use. Mailbox quota warnings will be emailed out should your mailbox approach or reach its limit. Please note that once your mailbox has reached its limit, you will no longer be able to receive new voicemail messages.

 

The ‘Why’ for Voicemail Aging Policy and Storage Quotas

The District’s voicemail system has an aging policy and storage quotas for voicemail messages due to the total storage limit for District voicemails. While it is possible to increase the District’s total voicemail storage (up to a point), doing so would incur additional ongoing costs to the District.

Questions or Issues

If you have any questions or issues related to your District voicemail, please submit a service ticket.

Below are four blog posts that BrainPop called out recently.

As any parent knows, young children are hardwired to be curious about the world around them. That means asking questions—a lot of them. Experts say that children ask an average of 40,000 questions between the ages of two and five. A typical 4-year-old might ask as many as 300 questions a day! As children get older, the questions start to wane, leaving teachers with the challenge of trying to reignite that spark of curiosity.

Below are some highlights from NWEA’s latest newsletter.

75 digital tools and apps teachers can use to support formative assessment in the classroom

How consistent learning supports help math students succeed

What Daniel Pink can teach principals about timing . Good timing can help leaders succeed. In When: The Scientific Secrets of Perfect Timing, Daniel Pink shares research and advice on timing.

GUIDE
4 ways to challenge students through personalization
Personalizing instruction takes commitment and planning, but the potential rewards are worth it. There are proven practices that can streamline the process while still generating remarkable results.

ARTICLE
Charting a course: 3 ways assessment empowers students
Providing students with a clear view of where they stand is key to building a strong teacher-student partnership. Reliable assessment data they can use to plan next steps together is a good place to start.

GUIDE
Get ahead of the curve: How data can improve teaching and learning
To gain insights into student learning and enhance the classroom experience, teachers are turning to the rich data produced by assessments.