Some Updates Coming to Google Workspace for Education

Workspace changes

Google regularly updates/changes their Workspace apps. To follow their launched release changes, visit HERE. To check out details on planned release changes, visit HERE. In no particular order, some recently launched or expected release changes to note include:

File / Video Security Updates

  • Some shared files in your Google Drive will require using a URL that contains a resource key. This security update is being applied to some files in Google Drive to make sharing links more secure. This change will impact users who haven’t previously viewed a file that you’re sharing. As an end-user, this shouldn’t change anything for you other than the link that you initially share if you use the “anyone with the link” option to share a file. This change will be implemented beginning July 26th with full enforcement on and after September 13, 2021.
  • Videos in your YouTube account that were uploaded prior to January 1, 2017 and were marked as “unlisted” will be changed to “private” on July 23rd. You can revert them back to “unlisted” after the 23rd. Read more about this change here. This update doesn’t affect videos uploaded after January 1, 2017.
Google Forms
  • Twenty new font choices are being added to Google Forms.
  • The settings menu is going to be revamped to “simplify” the application of settings.
Google Docs
  • Improved revision history – To see who added or modified a portion of your document, simply highlight the text, right click and select “see editors.” This is so much quicker and easier than digging through revision history!  Show editors
  • Create interactive checklists in Google Docs. There’s a new checkbox option that you can add in place of bullet points in Google Docs. This is available now. See screenshot below for an example.  See this support page as well. Soon we will be able to assign checklist action items to other people and these action items will show up in their Google Tasks (as a reminder, browse to https://mail.google.com/tasks/canvas and login with your Google account. This is a full screen view of your Google Tasks.)
Google checklist
  • Google introduced the idea of a “smart chip” to demonstrate that Docs is more than just a page of text. Smart chips allow you to link to files, people, and events in your document. Just type the @ symbol and tag a person, file, or calendar event.
  • Coming soon…Pageless documents – Unless you are planning to print a document, there is no reason to limit yourself to 8.5×11. Google Docs now supports a “pageless” view that will automatically reflow text to fit the size of the screen you are using. If you do need to print, you can always switch back to the traditional view.

    Emoji reactions in Docs – Starting this fall you will be able to add emoji reactions to portions of a document, a quick way to provide feedback without the need to leave a full comment.

Safer learning with Google for Education

  • Google is launching a new, age-based setting to control their app experience for users. See this support page for more detail.
    • After September 1, 2021, students who are under 18 will see changes in their experience across Google products.  For example, after September 1, students designated as under 18 in K-12 domains can view YouTube content assigned by teachers, but they won’t be able to post videos, comment or live stream using their school Google account.
    • After September 1, 2021, students who are under 18 will see changes in their experience when signed into Chrome.  For example, after September 1, to ensure a safer web browsing experience for K-12 institutions, SafeSearch and SafeSites will be on by default, and Guest Mode and Incognito Mode will be off by default.

Google Practice Problems

multiplying fractions practice problem results

If you or your students are looking for practice and immediate feedback, look no further than Google. For example, if you type “FOIL practice problem” in the Google search bar, students and teachers can find topic explanations and practice problems right on the results page. See the image below for sample results from such a search.

image of Google results
Students that need help can get a quick overview of the topic and try several practice problems with immediate feedback.

These particular problems are sourced from ck-12, a reputable open-education resource.

Showing Ck-12 affiliation

Other topics you search for may come up with practice problems from other recognizable resources like Kahoot!

multiplying fractions practice problem results

This can be a quick resource for students that need some extra support or are studying for upcoming tests. Math and science topics seemed to be most successful in getting results.

Exciting Google Updates

No joking, there are exciting updates that have come to popular Google tools.

First, Version History is finally available on Jamboard! Now, if you or a student accidentally clear a frame, you can easily restore it. Also, if you re-use a Jamboard with different classes throughout the day, you no longer need to create a version for each class. You can name each version and restore the original. If you need some ideas for how to use Jamboard, check out these great templates for SEL activities. For a quick video on how to use Version History, check out this video.

Second, when you click present on a Google Slides presentation you will have a cleaner menu for advancing slides. The old version was rather big and had a tendency to get in the way. Below is the new menu in the bottom, left corner. If there are other controls you need to access, click the “More Actions” option (three dots, snowman, TimBits).

new menu image

Highlights from the March Google for Education Newsletter

Google teacher center

issue 37 highlights include:

Some of the offerings available through the Google Teacher Center, including tips on their various apps and the option to sign up for their 8-week email training series that delivers video tutorials to your inbox every Tuesday on core Google tools. Lessons take less than 10 minutes to complete (choose Education Fundamentals).


Designed as an entry point into the wealth of resources, Learn with Google Arts & Culture highlights subject related content including lesson plans, stories, videos, high resolution images, 3D models, and more from museums around the world. Check it out!


The latest installment of the Black History and Culture project celebrates U.S. Black artists, music makers, and pop culture icons. Plus, check out seven new downloadable lesson plans covering history, music, politics, and sports.


Discover Kandinsky’s life, art and synesthesia with the Centre Pompidou. You can ‘listen’ to one of his paintings or project his works into your home in AR. A lesson plan can be used in class or given to students to work through.

Some links to check out and upcoming Google updates

summary of Google Drive updates

John Sowash’s monthly EDU newsletter always lists ten or more links he briefly describes and commends for educators to check out. Some recent ones he’s called out are:

  • Virtual games from Arts & Culture – “Play with Arts & Culture” – a collection of interactive games that make art, culture and history accessible in a fun and educational way. In one, challenge your students to complete a virtual jigsaw puzzle. It’s fun and the whole class can participate!
  • Panopto screen recording – this free screencasting tool offers some unique features like the ability to record from multiple cameras and replace your background.
  • Dino QR codes – The Chrome browser now has a built-in QR code creator with a cute dino included! No need for a Chrome extension, just click the URL bar and look for the QR code symbol! Jeremy Badiner created a great guide as well.
  • Get to know the student behind the mask – this is a really nice blog post by 5th grade math teacher Becky Thal expressing the importance of connecting with students on a personal level.
  • Mindset Moment with Andrew J. Canlé – these quick videos communicate positive ideas in a short, entertaining format that are perfect for discussion questions or brain breaks.
  • Link Lock – password protect any link with this free, simple web utility.

On February 17th Google announced several updates for Google Workspace for Education. John’s newsletter has organized some of them into infographics shown below.

FOR CHROMEBOOKS….

The screen recording updates are very exciting, encouraging students to press record for formative and summative assessments which can be very powerful and now more easily done on a Chromebook! Stay tuned to see if this will also allow students to record their screen via Canvas Studio.

summary of Chromebook updates

 

FOR GOOGLE DRIVE….

There are also several updates apparently coming soon to Google Drive. The two that will most likely impact students and teachers are Form draft responses and revision history in Jamboard. In Google Forms, students will be able to stop and return to a form at a later date and time. Please note this is set to launch, “later in 2021” so do not plan to utilize this functionality just yet. One of the biggest frustrations with Jamboard has been the fact that frames can be easily removed and those changes are very difficult to track. Soon, it will be much easier to track changes and revert to previous versions in Jamboard.

summary of Google Drive updates

Highlights from the February Google for Education Newsletter

Google newsletter 36

Issue 36 was just released today. Below are some of its notices for your consideration.

Be Internet Awesome presents Safer Internet Day 2021
Join Be Internet Awesome on @googleforedu Twitter and Facebook for the 7-Day Internet Safety Challenge – promoting online safety all week long. We’ll share four new activities and tools for educators to use with their students.

Code.org celebrates Black Voices in Computer Science
Although computer science is foundational to every industry and field of study, representation and participation in CS is still far from balanced. Watch and share this inspiring video from our partner Code.org, advocating for greater access to CS education for Black students.

Arts & Culture: Blob Opera
From Google Arts & Culture’s Lab and artist David Li comes Blob Opera. Exploring the original musical instrument: our voice. Play four opera voices in real time. Explore pitch then record and share your musical composition. No singing skills required.

Arts & Culture: Preserving Egypt’s Layered History
Brings to life the archaeological discoveries, the archaeologists and preservation processes. With stories, 3D and AR models, Quizzes, videos, virtual tours and Choose Your Own Adventures, the project brings the treasures of Egypt into the classroom.

Wakelet & Google for Education: Showcase Challenge
Get involved in the Wakelet & Google for Education: Showcase Challenge! Share your ideas for making the most of Google for Education tools and showcase your expertise inside a Wakelet collection to get your hands on our exclusive digital swag pack.

Missed an issue of the Google for Education newsletter? Check out past issues here.

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Black History Month Resources

Image of Applied Digital Skills black history page

February is Black History Month. Wayne RESA has put together several resources that teachers can use this month and throughout the school year to help infuse Black History in the curriculum.

Additionally, Flipgrid has curated several topics for students to engage with on their platform.

Image of Black History collection in Flipgrid

Wide Open School by Common Sense has linked several Black History and Culture lessons organized by grade, Preschool-12th grade. Google for Education has also released several new lessons in their Applied Digital Skills curriculum.

Image of Applied Digital Skills black history page

Manage Your Inbox with Filters

Click the "Create Filter button

Our email inboxes can become quite difficult to manage, creating a filter is a great way to clear the clutter without removing important messages that we may need to access later. For example, you may get LMS notifications that you want to filter to a specific place.  Follow these steps to help your inbox manage itself using filter rules.

Suppose you get Exit Ticket response emails. You want to move them all to one folder (Gmail calls them labels) to view all at one time.

Inbox snapshot
You may receive several notifications from Google Forms that you want to create a filter for.

It is best to identify the sender and/or subject of these emails to type into the Search bar. You’ll do an advanced search, so click the drop-down arrow.

Shot of search bar and more option drop-down arrow

Add as much information as possible to ensure you get the right messages filtered. Then click, “Create Filter.”

Click the "Create Filter button

Select any filter rules you see as appropriate for that kind of message. You should apply the appropriate Label (or Create one). You may also want to select “Skip the Inbox.” If the case, rest assured, archived emails in Gmail are not deleted permanently after 30 days. They are permanently stored in your email (and now labelled) until you delete/trash it.

Image of filter menuYou can always remove or edit your filter in Setting by clicking on the wrench icon in the upper-right corner.

shot of filter settings in Gmail

When you are ready to view the filtered emails, access the Label on the left-side menu.

image of inbox label