Google LTI and Canvas Known Issue 4/12/22 – RESOLVED 5/9/22

UPDATE: Canvas and Google have worked together to RESOLVE the issue described in last month’s blog post shown below. Thank you for your patience.

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Some teachers are experiencing Canvas assignment submissions that are subsequently inaccessible to them. This has been occurring when a Canvas assignment is created and students load a file from Google Drive. When the teachers open Speedgrader, instead of seeing a preview of the document they see a link to an unknown file type that they are unable to download or view.

Error teachers experience with Google Drive submissions

Students will have a clue that submission didn’t come through correctly when they select and attach an item from Google Drive they will see this:

error on student side
Students will see this when their attachment is unsuccessful. They should follow the directions linked below to upload the file as a PDF.

This is a Google LTI issue and we are currently working on a resolution. There are several potential workarounds:

  1. You can create a Google Assignment in Canvas that creates a copy for each student.
  2. Students can download the file as a PDF and upload it to Canvas.
  3. Students can paste the Shared Google link into the comments of an existing assignment.
  4. Teachers can check the “Website URL” entry option under the submission type and students can submit the Shared Google link.
location of website URL option
Teachers can select this Website URL option where students can paste the Shared Google link to their file.

We will update this blog post when the issue has been resolved. Resolved as of 5/9/22

In early summer, Google will be replacing multiple-location Drive files with shortcuts

drive with shortcuts

FYI, starting on June 27, 2022 and in the weeks thereafter, Google will be replacing multiple-location Drive files with shortcuts. Any impacted users in our domain will start seeing an in-product notification banner about two weeks before the replacement starts. The banner will notify them about the change and will point them to a support article with more info. The migration will take place automatically—no action will be required by users.

Google’s change is meant to simplify folder and file structures and helps reduce confusion around files with multiple parent folder locations.
When a file is replaced with a shortcut:
  • One location is preserved for files or folders currently contained in multiple locations. All other instances of the item will be replaced with a shortcut.
  • Ownership and sharing permissions for files and folders are preserved.

Drive shortcuts

Matt Miller May

cover of Tech Like a Pirate by Matt Miller

If you have not heard of Matt Miller, author of Ditch that Textbook and other titles, it is your lucky day! His website, books, and podcast are full of great teacher tips. Recently, he has promoted an EfficienTEACH series to help you save time and have a big impact on student learning. Check out some of his fantastic resources below, click the picture to access the links.

Google Docs Email Templates

Ever find yourself writing emails and thinking that you should really save it to re-use later? Google Docs now makes it easier to draft an email in Docs and send it with just a few more clicks.

Entering @email in docs.google.com will load a template complete with To, Cc, Bcc, and Subject lines. It can also be accessed via Insert > Building Blocks > Email draft.

preview of email template screenYou can access your contacts and enter them directly in the correct fields. Then you can draft your email. Because you are in Docs you can share it with your grade-level team or co-teacher for feedback and suggestions.

When you are ready to send, click on the Gmail icon and it will automatically populate the Gmail message with what you entered in Docs. Then congratulate yourself because that yearly email or other frequent communication is saved in Drive to save you time in the future.

Draft email in Docs

This feature was previously mentioned along with some other exciting updates in this blog post.

Highlights from the April Google for Education newsletter

Google for Ed newsletter
Here are some highlights from the latest newsletter for your consideration.

 

Create externally friendly booking pages with appointment scheduling in Google Calendar, available starting in April

In addition to appointment slots in Google Calendar, in mid-April Google will be introducing appointment scheduling for users to share their availability via a booking page, which can be used by those with OR without a district (or any) Google account. For those using calendly, youcanbook.me, and similar services, this upcoming feature addition might suggest you can switch at some point instead to using your Google calendar with its native integrations.

Why you’d use it

The existing appointment slot feature in Google Calendar is helpful for internal use cases, specifically if you don’t know who needs to meet with you, but you want to make yourself available for others with district Google accounts. For example, counselors can invite their students to office hours each week.
The new appointment scheduling feature is suited for external use cases, allowing external users, including those without a Google account, to schedule meetings. Additionally, with automatic conflict detection with existing Calendar events, this feature helps reduce time spent finding and rescheduling appointments.
appointment scheduling
Visit the Help Center to learn more about using appointment slots and appointment scheduling.

Three March Google Workspace Updates

Workspace

Here are three of the most noteworthy March Google Workspace updates – all will be active by the end of this month.

Embed linked Google Forms charts into Google Docs, Google Slides, and Google Drawings

Quick summary

You can now embed linked response charts from Google Forms into a Google Doc, Google Slides presentation, or a Google Drawing. When new form responses are received, anyone with the proper permissions can refresh an embedded chart by simply clicking the “Update” button. This eliminates the need to re-copy the chart from the form.

This feature is useful for sharing real-time responses to polls or surveys and for incorporating Forms responses data into presentations or reports.

Embed form in docs

 

New email draft template in Google Docs

Quick summary

We’re making it easy to collaborate on an email draft in Docs with the new email draft template. You can mention people in the recipient fields using the @ menu without having to remember their email addresses, and collaborate on the message body using comments and suggestions. When ready to send, simply click the button that is shown alongside an email draft. A Gmail compose window will pop up, with email fields (subject, to, cc, bcc, and body) automatically populated based on the email draft in the document.

There is no end user setting for this feature. To insert an email template, go to Insert > Building Blocks > Email draft

Draft email in Docs

 

View additional Calendar statuses in Google Chat

What’s changing

In addition to seeing when someone is out of office, you can now see additional Google Calendar statuses like “In a meeting” or “In focus time” in Google Chat.

Calendar details via chat

Why you’d use it

We hope by surfacing these additional statuses, this will make it easier for your colleagues to identify appropriate times to message you.

Highlights from the March Google for Education newsletter

Women in Culture

Here are some highlights from the latest newsletter for your consideration.

Two Great Google Updates

Easy Share Button

In the latest update for Chrome, you’ll now see a share icon in the link address bar. Click that “sharrow” and you be able to copy the link or get a QR code with a few less clicks.

image showing share icon in omnibar

Go Pageless in Google Docs

More and more teachers are going “paperless” in their classrooms. As a result, you might not like making formatting adjustments when an image, table, or something else falls right around a page break. Google Docs now gives you the option to “pageless.” View the video below to find out how and see why it might be helpful.

More information from Google on this update.

 

Highlights from the February Google for Education newsletter

Google for Education Feb

Here are some highlights from the latest newsletter for your consideration.