Highlights from the December Google for Education newsletter

Google for Edu December

Check out Google for Edu’s latest monthly newsletter HERE. Some highlights are noted below.

Introducing the Future of Education
What might the future of education look like? Check out Future of Education, our new global research report featuring insights from 94 education experts across 24 countries, conducted in partnership with Canvas8 and advised by American Institutes for Research.

Safer Internet Day Grants from ConnectSafely
Our partners at ConnectSafely are offering grants to help teachers purchase supplies or resources for student programs and activities for Safer Internet Day. Applications are due on December 31, 2022, so be sure to apply today!

Choose Your Own Adventure with Applied Digital Skills
Our most popular Applied Digital Skills lesson just got an update!: In Write an If-Then Adventure Story, students can collaborate with each other to create an interactive story using Google Slides. Check it out today.

Arts & Culture: Ukraine is Here
Explore the arts and culture of Ukraine, from architecture to traditional crafts and food. Discover music, art, design, heritage and nature conservation through stories, videos, virtual tours, and 3D models to understand the history and creativity of the Ukranian people.

Arts & Culture: La Baguette
Discover the “staff of life” in France and around the world, the French bread stick, la baguette. Explore the science, the history, what makes a good loaf, regional bread, the language, a fun game, career ideas or bake your own loaf.

New Google Sheets Tutorial for Beginners
We recently published a new video covering How to use Google Sheets for Beginners. This video covers basic functionality all the way up through VLOOKUP and pivot tables – check it out on YouTube!

Looking for past issues of the Google for Education newsletter? Find them below, and sign up to hear from Google for Education.

Odds n’ Ends

Odds n Ends
  • This week, Google announced Chrome users can now search their tabs, bookmarks and history in the Chrome address bar. These new shortcuts let you quickly search your tabs, bookmarks, and history. To do this you simply type “@tabs” or “@bookmarks” or “@history” followed by your search term to search within your tabs, bookmarks, or Chrome browser history.
  • The Florida Center for Instructional Technology hosts two great resources for teachers and students in search of free clipart and pictures for classroom projects. One of those is ClipArt ETC and the other is Clippix ETC. Their catalogs are arranged in thematic collections and sub-collections. Simply pick a collection then a sub-collection to find the resource that you want to use. The resources are available in three file sizes to meet most needs.
  • This video reviews three helpful features within YouTube including adjusting the size and color scheme of subtitles, accessing and saving a transcript of videos, and clipping sections of YouTube videos.  A reminder that inserting a dash between the “t” and the “u” in a video provides a video that is playable without ads, comments, and is in full screen mode. https://www.youtube.com/….

Highlights from the November Google for Education newsletter

Google for Edu November 2022

Check out Google for Edu’s latest monthly newsletter HERE. Some highlights are noted below.


National Disability Awareness Month
October is National Disability Awareness Month, a time for us to highlight helpful innovation for and with people with disabilities. We’re highlighting updates to features that are built into ChromeOS and Workspace to help students learn in the way that works for them, and helpful apps and extensions from Texthelp and SnapType.

More accessible

Give Thanks with Applied Digital Skills
Teachers – celebrate Thanksgiving with the Applied Digital Skills lesson Show Appreciation with Google Slides. In this lesson, students express appreciation for someone by creating a digital card using Google Slides.

Give Thanks

Arts & Culture: South African Creativity
“I Am Because You Are” is a celebration of South African creativity, community and craft. Learn about customs and rituals, take virtual tours of museums, discover early art and explore decorative crafts.

I am because you are

Learn with Google Arts & Culture
The learning pages on Google Arts & Culture have had a refresh, with new content, menus for each subject page and a new lesson plans / resources page. For inspiration and some cool, expert content check out Learn with GA&C now.

Arts and Culture

Looking for past issues of the Google for Education newsletter? Find them below, and sign up to hear from Google for Education.

Google Assignments 1.3–A Closer Look

new canvas speedgrader option in google assignments

At the beginning of the year, we updated to the Google Assignment LTI 1.3 in Canvas (blog post). This provided important security updates and the new option to grade a Google Assignment using the Google Feedback Tool (that has been in place) or the Canvas Speedgrader. As you might have noticed, it has caused some subtle changes in the workflows for students and teachers. We have done our best to summarize the differences in the presentation below. Click the option to see a side-by-side comparison between the Google Feedback Tool and Canvas Speedgrader.

If you have not used Google Assignments before, it allows each student to get a copy of a Google file that is automatically organized in their Drive and shared with the teacher. Additionally, the teacher can view students progress on the assignment as they work. Here’s a tutorial to set up a Google Assignment.

If you still have questions about the workflows, please submit a tech ticket, we have done our best to test it extensively.

Google LTI Feedback compared by Kaelyn Bullock

ACTION REQUIRED: Turn on Google 2-Factor Authentication by this FRIDAY


ALL P-CCS Staff must turn on two-factor authentication by this Friday, September 30, 2022 for their district Google account.
If you do not turn on two-factor authentication by Friday September 30, you will no longer be able to log in to your P-CCS’s Google workspace (Gmail, Google Drive, Google Calendar, etc.) beginning October 1, 2022.

Directions on how to manually turn on two factor authentication

[If you aren’t sure if it is set up, log out of your district Google account and log back in. If you don’t see the notice to enroll, you’re all set. Alternatively, go to your profile and click on manage google account. From there, on the left hand side click on security. Scroll down to where it says signing into google and it will tell you whether 2-FA is either on or off.]

Staff don’t need to use their cell phones and personal phone numbers, although that’s certainly a choice. A telephone alternative, backup codes, can be used if someone prefers to not use a phone, or when one might not be available. Backup codes come in sets of ten you can generate at any time when you are already logged in to your account, which can then be printed or saved in a secure place. For how to obtain and use backup codes check out this support article.

You can establish multiple verification methods (for example, set up two or more phone numbers that can be called back as well as have the option to use backup codes). Staff can choose to use one or more district telephone numbers they have access to at work AND backup codes so that when they are in their classrooms and offices, they can opt to be called on those district lines (instead of a text, they’d click to have a phone call provide their code) and when they’re not able to answer their district phone, such as when they are away, they can opt to use a backup code (you need to have downloaded them ahead of time) if they are asked to authenticate.

Please refer to this previous blog post for even more information regarding two factor authentication.

Google Assignments Update: Option to Use Canvas Speedgrader

new canvas speedgrader option in google assignments

Google has announced a much-welcome update for Google Assignments in Canvas. Teachers will now have the option to use the Canvas SpeedGrader for submitted Google Assignments. Take a look at the chart to see the potential features of each option.

image of text table of feature options

The use of Google Assignments in Canvas is highly encouraged because you can assign personalized files to students, instead of forcing students to make their own copy (which can lead to students having multiple copies in their Drive and losing track of the correct version). Teachers can also see students’ in-progress work and use originality reports (5 per course). With all of these perks, some teachers did not use Google Assignments because they wanted to be able to use the Canvas Speedgrader and now you can! This feature should  be visible by August 19, 2022. Have a quick look below:

gif of Canvas speedgrader option


Looking for the Google Waffle?

image showing where to find apps launcher

Google is often updating and changing their platform and many people have noticed that when they are at www.google.com, the “waffle” doesn’t display all the P-CCS apps. Rest assured, there are still 2 easy ways to access it.

  1. Go to https://workspace.google.com/dashboard and bookmark the page.
  2. If you are in a Google app like Gmail, Drive, or Calendar the waffle is in the upper-right corner and will contain all of our P-CCS apps.

We are working on a good solution for students to access the dashboard in September, in addition to the methods listed above.

​Google Doc edit notifications

Google doc notifications
In Google Docs, starting later this month, you will be able to choose to receive email notifications for document changes (comments and/or edits) on a per file basis. Edit notification emails will detail what changes were made, when the changes were made, and who made them. (Google Sheets already has this notification feature.)
You will be able to configure these notifications in multiple places:
  • Gmail
  • In Docs via the Notification settings drop down (bell icon) or Tools > Notification settings.


Why you’d use it
Staying on top of relevant changes and comments across multiple documents can be difficult. By giving you the option to specify which comments and changes to be notified about, you can more easily stay on top of what needs your attention most and keep track of collaboration. You will be able to configure these settings from Gmail using the new “Notification settings” drop down:
Google doc notification
They will also be accessible within Docs in the “Notification settings” drop down (bell icon). This will open a dialogue box with the notification settings options, which you can adjust as needed. Please note that edit notifications will be off by default and can be enabled on a per-document basis. When enabled, you will be notified when anyone adds or removes content from the document.
You can also access these settings in Tools > Notification settings.
Edit notifications will be OFF by default and can be enabled on a per document basis. Visit the Help Center to learn more about turning edit notifications on or off for your account.

Action Required: Enroll in Google Two-Factor Authentication

image showing 2-factor warning

New Requirement – Two-Factor Authentication – Coming to All Staff P-CCS Google Accounts.


Starting August 15, 2022, each time staff initially log into their district Google, they will see the prompt above to enroll in 2-factor authentication until they do so.
It’s simple!
Just follow the prompts to either use the Google (Gmail) app you might already have installed on your cell phone, or enter a phone number to get a text or phone call with your code.
Follow THIS TUTORIAL for guidance
(Interested in written step-by-step directions: click here). 


Please note, if you do not enroll in two factor authentication by September 30, 2022, you will be locked out of your account starting October 1, 2022.


“I didn’t see the prompt, but I don’t want to get locked out.”
“I clicked ‘Do this later‘, now what?”
Easy! Just follow the steps in THIS TUTORIAL to turn on your
Two-Factor authentication now! 
(Interested in written step-by-step directions? Click HERE.)



P-CCS staff already use Two-Factor Authentication when logging into MISTAR and Wayne Resa’s eEmployee portal SMART (where P-CCS staff access payroll information). Two factor authentication is an added layer of security to an online account. It can prevent 98% of hackers from accessing your account information. Two factor authentication is a system which after you login with your username and password you receive a code to verify it really is you trying to enter your account. Upon entering that code, you will then be able to access your account.  And by October 1, 2022, all Faculty/Staff P-CCS Google accounts will be required to use two-factor authentication.  



2-factor authentication drastically reduces the chances of having the personal information in your Google account stolen by someone else. If interested, this video shows more information about how Two-Factor Authentication keeps your account more secure. And though an extra step to log in may feel frustrating, it’s less frustrating than dealing with the repercussions of a compromised account. Additionally, school districts purchase cyber insurance which requires a regular review of security-related best practices/continuous improvement, and requiring an additional authentication method for account access is the next big push for districts to be compliant with cybersecurity risks/best practice.



Beginning Monday August 15 All PCCS staff will be prompted to turn on 2-factor authentication. When you log in, the image above will prompt you to enroll. Staff must turn on two-factor authentication by September 30, 2022.

It is important to note the following 

  • If you do not enroll in two-factor authentication prior to October 1, 2022, you will be locked out of your account, on or after that date.
  • You will not have to log in to Google with 2-factor authentication every day when using the same device if you opt to “remember” the device.. 
  • Once you authenticate and complete the 2-step verification process and make sure to “remember this device” (their verbiage is Don’t ask again on this computer), Google will not require 2-step verification every time you log in. From that point on, Google will not prompt you to perform 2-Step verification on that device unless you clear your browser’s cache, change your password, it’s been around 30 days since your last verification and/or if Google suspects that your account has been breached.
  • This two factor authentication will not be required for students and will not change how students log in to their P-CCS accounts.
  • If you prefer to not use a phone, or when it might not be available, consider retrieving backup codes for access. See this support article 
  •  for details.

This prior blog post also offers some news of this upcoming requirement.

Questions? Need help? Submit a help desk ticket!

Gmail has a new integrated view

Integrated Gmail View

Google announced last January that a new integrated view for Gmail was coming and while it had been delayed, starting this month, users who have not opted-in will begin seeing the new experience by default, but can revert to classic Gmail via Quick settings (gear in top right). Within the next two months, this will become the default experience with no option to revert back.

See this support article for more background – https://support.google.com/mail/answer/11555490

integrated Gmail