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Category: Zoom

Zoom resources

Zoom Teaching Tools

For those using Zoom, you might want to check out some of their curated resources for ideas and more.

Their Zoom Teaching Tools site reviews a series of Zoom tools combined with pedagogical strategies for you to incorporate into your existing lesson plans. These are designed to work at any graded level. Lesson plan templates can also be found there.

Their Educator’s Guide to Using Zoom in the Classroom covers how to get started with Zoom and find tips and resources for engaging parents and students. It’s worth at least a skimming even if you think you are familiar with Zoom as they concisely provide an overview of some of their newest features.

Their Parent & Student’s Guide to Using Zoom for Learning is just that. Some families and students might appreciate being shared this helpful guide.

Zoom’s Learning Center for Education offers recorded training sessions on some of their features (see screenshot below).

Zoom Learning Center for Education

Some recent Zoom updates

Zoom Updates

New and enhanced features include:

Zoom Whiteboard – In April, Zoom launched the all-new, designed-from-the-ground-up  Zoom Whiteboard, a cross-platform visual collaboration solution accessible in Zoom Meetings, Zoom Rooms, the Zoom desktop client for Windows, macOS, Linux, and the Zoom web portal. With Zoom Whiteboard, you can brainstorm and collaborate on a persistent, infinite digital canvas. Manage, share, edit, and duplicate Whiteboards directly from the Zoom Web Portal to access Zoom Whiteboard anywhere.

View breakout room activities from main session – Once breakout rooms are open, hosts and co-hosts can view the level of activity in each breakout room, including which participants are in each room, along with icons that show whether their audio or video is on, if they’re sharing their screen, and if they have any active reactions or nonverbal feedback. This feature requires hosts and participants to have client version 5.10.3 or higher. Viewing breakout room activities from the main session is also available for Windows, macOS, and Linux desktop clients.

Central library of polls – Users can manage a central library of polls for meetings. They can create or edit polls and use them for Personal Meeting ID (PMI) and non-PMI meetings. Previously, polls for PMI and non-PMI meetings were managed separately. When a poll is marked as available to all meetings, it will appear in the list of polls that can be launched in a meeting. This new central repository will not replace the “Personal Meeting (PMI) polls”; polls created here will only appear in PMI meetings. This feature is also available for Windows, macOS, Linux, Android, and iOS desktop clients.

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How to get started with Zoom Whiteboard

Zoom Whiteboard

To get started with Zoom Whiteboard, you’ll need Zoom version 5.10.3 or later. Here’s how you can create, access, and share your digital whiteboards:

  1. Sign into your Zoom account using the Zoom client on your device or web browser.
  2. Select the Whiteboards tab, and choose New Whiteboard to start a whiteboard.
  3. To view your whiteboards, select the ‘My Whiteboards’ tab. You can also select ‘Shared with Me’ to view whiteboards that have been shared with you.
  4. To share a digital whiteboard you’ve created, open the whiteboard you wish to share, select the Share button, and type the contact or email you wish to share the board with.

*Pro tip: Be sure to visit our support page to learn more about Zoom Whiteboard and its features!

 Download the latest version of the Zoom desktop client to access all these features and more.

Some recent Zoom updates

Zoom Updates

New versions of the Zoom Mac, Windows, and Linux clients are now available for download as of Tuesday, March 22, 2022 at https://zoom.us/download.

 

New and enhanced features include:

Meeting/webinar features

  • Avatars

    When enabled during a meeting, Zoom’s technology uses your device’s camera to detect where a face is on the screen and apply the selected avatar effect. This feature requires 5.10.0 or higher.

  • Rename participants in Waiting Room

    Hosts and co-hosts can rename meeting participants in the waiting room before they enter the meeting. After locating a participant’s name in the waiting room section of the participant list, an option appears in the  menu to rename that participant. The participant is notified of this change.

  • Save Breakout Room assignments for future use

    When breakout rooms are created, the host can save that current configuration and participant assignments, which can be used in future sessions. This is only available for recurring meetings and limited to 10 saved configurations per user.

  • Share audio with content to all breakout rooms

    Hosts are able to share computer audio, along with shared content, to all breakout rooms. This can be enabled when beginning the share, or while sharing is in progress. This also supports the Share Video option as well for Breakout Rooms.

  • Optional include co-host when automatically assigning breakout rooms

    When creating breakout rooms and choosing to assign participants automatically, any co-hosts will now not automatically be included in the assignments, but the host can choose to include them.

Some recent Zoom updates

Zoom Updates

Customise Zoom waiting room with video – Hosts can add a video when customizing the appearance of the waiting room in the web portal. Participants in the waiting room can view the video while waiting for the host to admit them into the meeting.

Updates to the Zoom Windows Desktop Client

Meeting/Webinar Features

  • Enable Blur Background during a meeting – Users can quickly blur their backgrounds during a meeting, without needing to access their Zoom client settings. The Blur My Background option is available from the start/stop video menu in the main toolbar, the 3-dot menu on the user’s video tile, and by clicking anywhere on your video image. The option is also available on the self-preview screen before the user enters a meeting. This option is available for Windows and macOS.
  • Manage breakout rooms after launch – The host or co-host that launched the breakout rooms, as well as the original host, can now rename, create, and remove rooms while they are in use. To adjust breakout rooms while they are open, this option must be enabled for your account by Zoom and turned on in your Breakout Room settings. All meeting participants must also be running version 5.9.3 or higher. Learn more about managing breakout rooms on the Zoom Support Site.

Zoom Features for your Virtual Classes

Zoom Updates

There have been some updates to Zoom that help facilitate online learning for teachers and students. Check them out below.

  1. Save Zoom recording directly to Canvas. You can now save your Zoom recordings directly to Canvas Studio to easily integrate and share with your students. It just requires a few clicks to set this up in Canvas. Video tutorial.
  2. Create a seating chart in Gallery View. In your account settings, you will need to enable, “Allow host to save video order.” When you are in your meeting, arrange the students as you would like while in Gallery View and click save. If it is a recurring meeting, the video order will be saved for future meetings. More information.
  3. Turn on Focus Mode. This mode allows you to see all the student screens, but students only see the teacher’s video. You can even set it up for your meeting to being in Focus Mode.  More information OR check out this  5 minute explanatory video
  4. More polling and quizzing options. Zoom has expanded their polls to eight different question types and added the ability to add images. You can also set up the poll to be a quiz. More information.
  5. Add video to the Waiting Room. Maximize instructional time by adding a video to play while participants are in the Waiting Room. Unfortunately, this is a general setting to be applied to all your waiting room and not tied to a specific meeting. You can customize this when logged in to your web portal at www.zoom.us Video tutorial.
  6. Zoom Learning Center. Zoom now offers a free educational platform for all new and existing users, including on-demand courses, live trainings, and short videos designed to give you just what you need when you need it to know how to best use their service. Login at https://learning.zoom.us/ Zoom Learning Center

Zoom’s Focus Mode feature

While we highlighted this feature before school began (see blog post here), we continue to get questions about how to use it so are providing more details below.

Focus mode is designed with the digital learning environment in mind, allowing students to stay attentive or work on their tasks while under supervision, without being distracted by others and their tasks. This feature gives the host and co-hosts view of all participants’ videos without other participants seeing each other. This extends into screen sharing, as the host and co-host can view and switch between each participant’s shared screen, while the participants can only view their own content. If the host finds a participant’s content should be shared with others, they can easily begin sharing the participant’s screen with others.

Besides the host, co-hosts, and participants spotlighted by the host, participants in focus mode can still see their own video but only see other participants’ names, their nonverbal feedback or reactions, and hear them when unmuted.

Prerequisites for focus mode

  • Start a meeting as the host
  • Zoom desktop client
    • Windows: version 5.7.3 or higher
    • macOS: version 5.7.3 or higher

User

To enable or disable Focus mode for your own use:

  1. Sign in to the Zoom web portal.
  2. In the navigation panel, click Settings.
  3. Click the Meeting tab.
  4. Under In Meeting (Advanced), click the Focus Mode toggle to enable or disable it.
  5. If a verification dialog displays, click Enable or Disable to verify the change.

How to engage focus mode as the host or co-host of a meeting:

  1. Start a meeting as the host or co-host.
  2. Click More  on the meeting toolbar.
  3. Click Start Focus Mode.
  4. Click Start to confirm, or select the Don’t ask me again check box to skip this confirmation going forward.
  5. When Focus mode begins, you and the participants are notified with a banner along the top of the video window. Additionally, the focus mode  icon is always visible in the top-left corner of the video window, next to the encryption icon, while focus mode is active.

Once Focus mode has been started, participants in focus mode will only see the video of the host, co-hosts, any participants spotlighted by the host, and their own video. They will only see other participants’ names, their nonverbal feedback or reactions, and hear them when unmuted.

Participants’ shared screens are only visible to the host and co-hosts, but the host can allow all other participants to view as well:

  1. Click the up arrow  to the right of Share Screen .
  2. In the Shared screens can be seen by section, click All participants.
  3. (Optional) To return to just host and co-hosts viewing shared content, select Host only.
    Note: These options are only available when in Focus mode.

How to end focus mode:

  1. Click More  on the meeting toolbar.
  2. Click Stop Focus Mode.

Focus mode examples

Below are examples of Focus mode in a meeting. First, what the host or co-hosts see during Focus mode, followed by what a participant would see.

Host view:

Participant view when one participant is spotlighted:

see this support article for more assistance https://support.zoom.us/hc/en-us/articles/360061113751-Focus-mode-

 

Two Key Highlights from Zoom’s August Releases

Zoom's Focus Mode

New and Enhanced Features

  • Focus Mode: In Focus Mode, only the host can see participants’ videos and profile pictures. You can start Focus Mode from the “More” menu on the toolbar of the desktop client. This setting is available at the account, group, or user level setting pages. To use Focus Mode, you must have desktop client version 5.7.3 or higher for Windows or macOS.
  • Authentication exception for single instance of recurring meeting: If only authenticated users are allowed to join the meeting, account owners and admins can allow authentication exceptions for a single instance of a recurring meeting to allow guests to join the meeting. This feature can be enabled in the Meetings > Security Web Portal settings.

Focus Mode

Focus Mode does just that – it helps keep people focused in a Zoom meeting. Designed with educators in mind, Focus Mode places meeting participants in a view where they are only able to see themselves, the host/co-hosts, and the content they are sharing. In this view, hosts and co-hosts can also choose to view participants in gallery view, enabling them to see all participants simultaneously.

Focus Mode

Don’t forget to download the latest version of Zoom to access these features and more.

Some upcoming changes to students’ online access and experience

Googel Zoom

We’d like to alert you to two online services we use (Zoom and Google) who are enforcing changes to the student experience in the coming school year.  In June we posted about Google’s upcoming age-based changes taking effect and have re-posted our information below with a bit more elaboration.

ZOOM meeting changes

This summer Zoom announced a policy change that will be going into effect in a few weeks that prohibits any student from having a Zoom account associated with a K-12 educational institution. This is being done in part to align their terms and conditions since people under the age of 16 aren’t otherwise permitted an account (up until now those under 16 had only been permitted under the “School Subscriber” terms within Zoom for Education accounts) and in part done to increase the security of meetings. Their new solution is called external authentication, which allows institutions to have an increased level of security without having students in their account.  Students will be able to join Zoom meetings safely and securely without the use of a Zoom account and will simply authenticate for meeting access using their district Google account. Some FAQs they have shared are posted below.

Will Breakout Rooms work if my students do not have Zoom accounts?
Yes, you can still use Breakout Rooms as usual. If you would like to pre-assign students to Breakout Rooms, you will need to upload a CSV file with the details .

Will my guest speakers or teacher be able to join a meeting?
Any external guests will not be able to join the meeting unless that specific party has an authorized account in your SSO Identity Provider.

How is this different from standard Zoom/SSO Authentication?
This is authenticating users upon joining a meeting and does not create a Zoom account.

Can I pull a report of the students and have accurate attendance information?
Yes, all student’s names will be documented accurately with their associated email address.

[We had a virtual meeting with our account representative last month to discuss these upcoming changes and among other questions asked about the ability for users to add their personal pronouns. While they said that it was possible, it would have to be mapped via a field in Google since Zoom accounts were no longer going to be associated with our students. At this point, we’re not in a position to set up that mapping, but are looking into other options.]

Safer learning with Google for Education

  • Google is launching a new, age-based setting to control their app experience for users that goes into effect next month. See this support page for more detail. [Since we don’t have a way to group students by their age in our admin console, these settings will apply to ALL of our students, from our youngest to any students at PCEP and Starkweather that might be 18 or older during their time in district.]
    • After September 1, 2021, students will see changes in their experience across Google products.  For example, after September 1, students in K-12 domains can view YouTube content assigned by teachers, but they won’t be able to post videos, comment or live stream using their school Google account. More specifically, our students’ district YouTube accounts won’t have access to or be able to…
      • Create channels, playlists, stories, shorts, or upload videos
      • Watch or create live stream events
      • See or post comments
      • Participate in live chat
      • Use apps, including YouTube Go, YouTube Music, YouTube Studio, YouTube TV, and YouTube VR
    • After September 1, 2021, students will see changes in their experience when signed into Chrome.  For example, after September 1, to ensure a safer web browsing experience for K-12 institutions, SafeSearch and SafeSites will be on by default, and Guest Mode and Incognito Mode will be off by default.

Updating the Zoom App

Keep calm and update zoom

In order to get the most out of our Zoom experience, it is important to update the app. An out-of-date Zoom app may lead to sound or other technical issues. Additionally, Zoom has recently pushed out live captioning and the ability to allow co-hosts to set up breakout rooms. These features don’t appear unless you are running the latest version of the Zoom app. Chromebook users or any device that used the mobile app should be getting these updates automatically. If you are using the desktop client/software on a school-issued HP Probook, a Windows, or Mac device you will need to update manually.

Next Wednesday afternoon, February 10 17th (rescheduled to avoid any possible, but unlikely conflict due to it being Count Day), the district will activate a prompt so that when you open the Zoom app, if it can be updated to a newer version, you will be required to update it. Before any meeting you might have, please give yourself a few extra minutes to take care of that update by launching the app earlier than you might otherwise. And be advised that students may run a little late if they launch the app and find they are being prompted to update. To avoid any issues you can always check for updates at a time that is most convenient for you.

Helpful Tip: Zoom automatically signs you out of your account fairly often. If you notice your thumbnail picture is not showing or your virtual background is missing, you may want to relaunch the Zoom app and make sure that you are signed into the app and not just the Zoom website.

Sound issues in Zoom?

Below are a few suggestions to address sound issues you might be experiencing in a video meeting.

*** In a pinch, JOIN BY PHONE instead of COMPUTER — While continuing your video stream, if you joined computer audio automatically, you can leave the computer audio and join by phone. For visual guidance on how to either join initially by phone or transition during a meeting, see this article https://support.zoom.us/hc/en-us/articles/201362663-Joining-a-meeting-by-phone 

*** FOR WINDOWS 10 devices – Microsoft released a recent update that might resolve this issue. We recommend running the update when you don’t need your laptop for an hour or so since it takes nearly all of that time for the update to run. Make sure the laptop is plugged in. Close any open tabs/programs as well before clicking on the link below to run the update.

Please go to this link https://www.microsoft.com/en-us/software-download/windows10

Click on update now, it will download a small executable program, then run the program when it finishes downloading (should be quick) then follow the prompts to update the Windows 10 operating system.

Or you can go through the Start menu, up to PC Settings, select Update & Security, and run the 20H2 update.


*** OTHER CONSIDERATIONS

  • Make sure that the Zoom app you are running is that latest version.  Zoom does not normally update on it’s own, so this has to be done manually. See this article for guidance https://support.zoom.us/hc/en-us/articles/201362233-Upgrade-update-to-the-latest-version
  • Adjust/Disable sound processing to see if that helps.

    Adjusting sound

    By default, Zoom enables a suite of sound enhancements to suppress background noise. In some environments, though, these settings can make your audio choppy. If this is the case, you can disable them.

    If you’re on a PC or Mac, start the Zoom app and click the Settings icon, then click “Audio.” Click “Advanced,” and use the drop-down menus to disable the audio processing options.

    See this page for more on the steps on the disabling and a couple more tips.