Want Free Custom Poster Printing?

Canva poster offer

From 3 am EST on August 26 to 3 am EST on August 27, the first 300 eligible K-12 Canva for Education teachers in each school district in the U.S. can access a US$25 poster print voucher to print classroom posters, while supplies last. All info here: https://www.canva.com/newsroom/news/back-to-school-print-day/

Their $25 credit can cover up to three custom posters, depending on size and paper type. See also this blog post on more details of your Canva for Education account – all instructional staff have such an account.

​Google Doc edit notifications

Google doc notifications
In Google Docs, starting later this month, you will be able to choose to receive email notifications for document changes (comments and/or edits) on a per file basis. Edit notification emails will detail what changes were made, when the changes were made, and who made them. (Google Sheets already has this notification feature.)
You will be able to configure these notifications in multiple places:
  • Gmail
  • In Docs via the Notification settings drop down (bell icon) or Tools > Notification settings.

 

Why you’d use it
Staying on top of relevant changes and comments across multiple documents can be difficult. By giving you the option to specify which comments and changes to be notified about, you can more easily stay on top of what needs your attention most and keep track of collaboration. You will be able to configure these settings from Gmail using the new “Notification settings” drop down:
Google doc notification
They will also be accessible within Docs in the “Notification settings” drop down (bell icon). This will open a dialogue box with the notification settings options, which you can adjust as needed. Please note that edit notifications will be off by default and can be enabled on a per-document basis. When enabled, you will be notified when anyone adds or removes content from the document.
notification
You can also access these settings in Tools > Notification settings.
Edit notifications will be OFF by default and can be enabled on a per document basis. Visit the Help Center to learn more about turning edit notifications on or off for your account.

Action Required: Enroll in Google Two-Factor Authentication

image showing 2-factor warning

New Requirement – Two-Factor Authentication – Coming to All Staff P-CCS Google Accounts.

 

Starting August 15, 2022, each time staff initially log into their district Google, they will see the prompt above to enroll in 2-factor authentication until they do so.
It’s simple!
Just follow the prompts to either use the Google (Gmail) app you might already have installed on your cell phone, or enter a phone number to get a text or phone call with your code.
Follow THIS TUTORIAL for guidance
(Interested in written step-by-step directions: click here). 

 

Please note, if you do not enroll in two factor authentication by September 30, 2022, you will be locked out of your account starting October 1, 2022.

 

“I didn’t see the prompt, but I don’t want to get locked out.”
“I clicked ‘Do this later‘, now what?”
Easy! Just follow the steps in THIS TUTORIAL to turn on your
Two-Factor authentication now! 
(Interested in written step-by-step directions? Click HERE.)

 

THE WHAT

P-CCS staff already use Two-Factor Authentication when logging into MISTAR and Wayne Resa’s eEmployee portal SMART (where P-CCS staff access payroll information). Two factor authentication is an added layer of security to an online account. It can prevent 98% of hackers from accessing your account information. Two factor authentication is a system which after you login with your username and password you receive a code to verify it really is you trying to enter your account. Upon entering that code, you will then be able to access your account.  And by October 1, 2022, all Faculty/Staff P-CCS Google accounts will be required to use two-factor authentication.  

 

THE WHY

2-factor authentication drastically reduces the chances of having the personal information in your Google account stolen by someone else. If interested, this video shows more information about how Two-Factor Authentication keeps your account more secure. And though an extra step to log in may feel frustrating, it’s less frustrating than dealing with the repercussions of a compromised account. Additionally, school districts purchase cyber insurance which requires a regular review of security-related best practices/continuous improvement, and requiring an additional authentication method for account access is the next big push for districts to be compliant with cybersecurity risks/best practice.

 

THE WHEN

Beginning Monday August 15 All PCCS staff will be prompted to turn on 2-factor authentication. When you log in, the image above will prompt you to enroll. Staff must turn on two-factor authentication by September 30, 2022.

It is important to note the following 

  • If you do not enroll in two-factor authentication prior to October 1, 2022, you will be locked out of your account, on or after that date.
  • You will not have to log in to Google with 2-factor authentication every day when using the same device if you opt to “remember” the device.. 
  • Once you authenticate and complete the 2-step verification process and make sure to “remember this device”, Google will not require 2-step verification every time you log in. From that point on, Google will not prompt you to perform 2-Step verification on that device unless you clear your browser’s cache, change your password, it’s been around 30 days since your last verification and/or if Google suspects that your account has been breached.
  • This two factor authentication will not be required for students and will not change how students log in to their P-CCS accounts.
  • If you prefer to not use a phone, or when it might not be available, consider retrieving backup codes for access. See
  •  for details.

This prior blog post also offers some news of this upcoming requirement.

Questions? Need help? Submit a help desk ticket!

Gmail has a new integrated view

Integrated Gmail View

Google announced last January that a new integrated view for Gmail was coming and while it had been delayed, starting this month, users who have not opted-in will begin seeing the new experience by default, but can revert to classic Gmail via Quick settings (gear in top right). Within the next two months, this will become the default experience with no option to revert back.

See this support article for more background – https://support.google.com/mail/answer/11555490

integrated Gmail

 

Panda Pros, Free Canvas Coaching and Support

Canvas is bringing back Panda Pros! Throughout this August and until September 18, Canvas representatives will be available for one-on-one, 45 minute coaching sessions. Panda Pros are available to meet from 9 AM to 6 PM MDT Monday-Sunday! The weekend slots filled up quickly last year. Need some ideas on topics you might address?

  • Module Organization
  • Using Speedgrader
  • Mastering the Rich Content Editor
  • Chatting about how best to use Canvas in your grade level/content area
  • Discuss how well your course meets Instructional Design and Accessibility standards

Get more information here.

You can go to https://www.instructure.com/panda-pros to schedule your appointment (note that times offered are in Mountain Time).

Of course, your Tech Integration Specialists are also happy to meet with you on any of these topics and more. Submit a ticket and we will get back to you!