Some recent Zoom updates

Zoom Updates

New versions of the Zoom Mac, Windows, and Linux clients are now available for download as of Tuesday, March 22, 2022 at https://zoom.us/download.

 

New and enhanced features include:

Meeting/webinar features

  • Avatars

    When enabled during a meeting, Zoom’s technology uses your device’s camera to detect where a face is on the screen and apply the selected avatar effect. This feature requires 5.10.0 or higher.

  • Rename participants in Waiting Room

    Hosts and co-hosts can rename meeting participants in the waiting room before they enter the meeting. After locating a participant’s name in the waiting room section of the participant list, an option appears in the … menu to rename that participant. The participant is notified of this change.

  • Save Breakout Room assignments for future use

    When breakout rooms are created, the host can save that current configuration and participant assignments, which can be used in future sessions. This is only available for recurring meetings and limited to 10 saved configurations per user.

  • Share audio with content to all breakout rooms

    Hosts are able to share computer audio, along with shared content, to all breakout rooms. This can be enabled when beginning the share, or while sharing is in progress. This also supports the Share Video option as well for Breakout Rooms.

  • Optional include co-host when automatically assigning breakout rooms

    When creating breakout rooms and choosing to assign participants automatically, any co-hosts will now not automatically be included in the assignments, but the host can choose to include them.

Instructional staff new laptops’ FAQs and general guidance

As a reminder, our new FAQ page is available to address questions surrounding the new instructional staff Windows 10 Dell laptops. Questions found in service tickets are helping inform what is shared on this site.

Staff being issued these laptops are also encouraged to review:

  • Our blog post on backing up files on your current Windows laptop to Google Drive.

  • A bit more visual guidance on using Google Drive for Windows to assist with backing up your Windows laptop’s files/folders to your Google Drive.

  • Remember you can also copy any files/folders from your laptop into your network G drive.

  • Here is a humorous video reminder on what not to do with your new laptops. While a bit tongue in cheek, we certainly want to encourage as much stewardship as possible – they are really nice computers and we hope to have them in circulation and used for a long time. Thanks for doing your part.

Three March Google Workspace Updates

Workspace

Here are three of the most noteworthy March Google Workspace updates – all will be active by the end of this month.

Embed linked Google Forms charts into Google Docs, Google Slides, and Google Drawings

Quick summary

You can now embed linked response charts from Google Forms into a Google Doc, Google Slides presentation, or a Google Drawing. When new form responses are received, anyone with the proper permissions can refresh an embedded chart by simply clicking the “Update” button. This eliminates the need to re-copy the chart from the form.

This feature is useful for sharing real-time responses to polls or surveys and for incorporating Forms responses data into presentations or reports.

Embed form in docs

 

New email draft template in Google Docs

Quick summary

We’re making it easy to collaborate on an email draft in Docs with the new email draft template. You can mention people in the recipient fields using the @ menu without having to remember their email addresses, and collaborate on the message body using comments and suggestions. When ready to send, simply click the button that is shown alongside an email draft. A Gmail compose window will pop up, with email fields (subject, to, cc, bcc, and body) automatically populated based on the email draft in the document.

There is no end user setting for this feature. To insert an email template, go to Insert > Building Blocks > Email draft

Draft email in Docs

 

View additional Calendar statuses in Google Chat

What’s changing

In addition to seeing when someone is out of office, you can now see additional Google Calendar statuses like “In a meeting” or “In focus time” in Google Chat.

Calendar details via chat

Why you’d use it

We hope by surfacing these additional statuses, this will make it easier for your colleagues to identify appropriate times to message you.

MISTAR Release 3.9.1 Highlights

Mistar Q

The latest release of our student information system (SIS) MISTAR includes the following updates:

  1. Main Page Enrollment Widget: With this release, the procedure that is used to build the Main Page Enrollment Widget has been updated to include a count for ‘Other’ for students who are neither ‘M’ nor ‘F’. The new field is now visible in the Widget Editor.

MISTAR 1

  1. In Student Profile, when the phone icon in the banner is clicked (1) and ‘Show Student Contacts’ detail is displayed:
  • The Contact PIN now displays in the detail shown (2)
  • It is now possible to choose to also include email addresses for the Student, Counselor, or Advisor when clicking an email link for a Contact. This setting will be remembered when navigating from one student to another (3).

MISTAR 2

 

  1. The Student Pronoun field was added to the Roster tab–If a student has pronouns added to MISTAR they will appear in the student pronoun field in the Roster Tab.
  2. Mass Email will now check and warn if the user is attaching a file too large to upload.  

MISTAR 4

 

  1. Parents and Guardians can now retrieve their PIN and reset their Password from the login page of Parent Connection:

MISTAR 5

Highlights from the March Google for Education newsletter

Women in Culture

Here are some highlights from the latest newsletter for your consideration.

A growing number of BrainPOP Movies Now have “Pause Points”

BrainPOP has launched Pause Points in their top 50 movies with more coming soon! These grade-leveled, standards-aligned question sets are embedded into the BrainPOP movie experience for more scaffolding and active learning across the curriculum.

Read their latest blog article to discover 3 Effective Ways to Use Pause Points in Daily Instruction.

With the addition of Pause Points, students now have new opportunities to stop, think, and express their ideas about what they’re learning on BrainPOP—making movie-viewing a truly interactive experience in your classroom.

What Are Pause Points?

Pause Points are questions and prompts that activate students’ background knowledge, while build subject-specific vocabulary. Every Pause Point scaffolds concepts and skills within a topic that align to grade-level standards. Formats include:

  • Multiple Choice: Check for understanding while practicing standardized test-type questions.
  • Open-Ended: Type, speak, or draw responses.
  • Reflection Points: Prompts provide additional information or summarize key ideas to support understanding.

 

BrainPOP Pause Points

Free Illuminate DnA Professional Development Sessions for SY 2021-2022

Illuminate DnA PD courses

For those interested in furthering your DnA knowledge and skills, all of the training sessions offered are free of charge and most are virtual.

Please click on the link to view and register for the following Illuminate DnA virtual PD sessions (the descriptions of a few are shown below) and there are still more offered that aren’t listed below:

  • Creating and Administering Assessments in Illuminate DnA
    • This hands-on session will teach participants who to create and administer various types of assessments available in Illuminate DnA including Skills Assessments, Flexible Assessments, Item-Bank Assessments, online testing, and paper/pencil testing.
  • Creating Summary Assessments & Custom Reports for Beginner
  • Creating the Individual Reading Improvement Plan (IRIPs) and Other Form Letters
    • Illuminate DnA provides powerful tools to support literacy assessments and data analysis. In this session, participants will explore the 3rd grade reading legislation and consider methods for tracking and reporting early literacy data using the form letter option with their district’s existing IRIP letter. Participants can also bring other letters or forms they wish to pre-populate using the data stored in DnA. Multiple resources will be shared along with time for hands-on exploration.
  • DnA Tips and Tricks
    • This hands-on session will focus on how to quickly navigate Illuminate DnA, access help guides and training videos, locate students, student profiles, and more.
  • Effective Use of Reports & Data in Illuminate to Support Continuous Improvement
  • Illuminate DnA Open Lab AM and PM Sessions

Some recent Zoom updates

Zoom Updates

Customise Zoom waiting room with video – Hosts can add a video when customizing the appearance of the waiting room in the web portal. Participants in the waiting room can view the video while waiting for the host to admit them into the meeting.

Updates to the Zoom Windows Desktop Client

Meeting/Webinar Features

  • Enable Blur Background during a meeting – Users can quickly blur their backgrounds during a meeting, without needing to access their Zoom client settings. The Blur My Background option is available from the start/stop video menu in the main toolbar, the 3-dot menu on the user’s video tile, and by clicking anywhere on your video image. The option is also available on the self-preview screen before the user enters a meeting. This option is available for Windows and macOS.
  • Manage breakout rooms after launch – The host or co-host that launched the breakout rooms, as well as the original host, can now rename, create, and remove rooms while they are in use. To adjust breakout rooms while they are open, this option must be enabled for your account by Zoom and turned on in your Breakout Room settings. All meeting participants must also be running version 5.9.3 or higher. Learn more about managing breakout rooms on the Zoom Support Site.

New Staff Laptops FAQs

FAQs for laptops

We have added a section in our FAQ page to address questions surrounding the new laptops. As the school year continues, we plan to offer responses to other frequently asked questions we hear within this same site.

Visit our FAQs Page