Category: Google

Outdated Google Assignments Deprecated June 2024

The older Google Apps LTI (integration) will no longer be available in Canvas after June 2024. P-CCS turned off the ability to create new assignments with the previous integration in 2021, so a very small number of people will be affected. If you have copied old Google Assignments over from year to year, you may need to convert them to the updated Google Assignment.

What do you do with assignments created with the old integration?

Make a copy of the old assignment
On the right of the assignment, click More>Edit>More Options
Next to “Submission Type,” click the dropdown >External Tool.
Click “Find”, select “Google Assignments (LTI 1.3)”
Link your Google Workspace for Education Account (first time only)
Click Continue, attach the Drive Files needed
Choose your grading tool, make sure to update the due date and points
Click Create.
On the Canvas page, click Select>Save.

Video directions

If you have assignments created with the old integration (this will apply to very few of our teachers), those assignments will NOT BE available after June 2024 UNLESS you update them with the steps outlined above.

What are Google Assignments?

Google Assignments allow you to automatically create a copy of docs/slides/sheets for each student to edit (similar functionality to Google Classroom, if you are familiar with that platform). That document automatically includes their name, is shared with the teacher, is organized in a folder in Drive, and is attached to the assignment for submission. It also allows the teacher to observe student progress and give feedback on their work along the way.

Google and Canvas by Kaelyn Bullock

If you would like to learn how to create a Google Assignment, follow these steps.

Read Google’s guidance for more information about the integration. Please reach out to a TIS if you have questions.

PCCS Introduces Pre-Populated Bookmarks for Enhanced Accessibility!

We’re thrilled to announce a fantastic update for both staff and students at Plymouth-Canton Community Schools (PCCS)! Our commitment to providing a seamless digital experience has led us to introduce pre-populated bookmarks, making it even easier for you to access essential resources. These bookmarks are conveniently organized within a designated folder labeled “PCCS Bookmarks” on any Chrome browser when logged in with your PCCS email.

For Staff:

Clever – Convenient access to Clever services.
Google Dashboard – Aka the Waffle
Mistar-Q – PCCS Student Information System (SIS)
Tech Requests – Submit technology support requests.
Rubicon Atlas – PCCS Curriculum – Explore PCCS curriculum.
Canvas Catalog – PCCS PD – PCCS catalog of PD offerings
PCCS Tech – PCCS technology information and support
NWEA MAP Login – Easily log in to the NWEA MAP assessment platform.

For Students:

Clever – Convenient access to Clever services.
Canvas – Navigate your courses on the Canvas learning platform.
Google Dashboard – Aka the Waffle
Mistar-Student Connection – Access grades, attendance, and other student records
Digital Learning Hub – Explore resources for digital learning.
K-12 Student Handbook – Refer to the comprehensive student handbook.

We want to emphasize that this enhancement won’t affect any bookmarks you’ve already created. You’re still free to add and customize additional bookmarks to suit your individual needs.

These bookmarks will only appear when logged into Chrome with your PCCS email. For those unfamiliar with logging into Chrome with your PCCS email visit this link for support with logging in to your web browser.

At PCCS, we’re dedicated to providing a user-friendly digital environment, and we believe these pre-populated bookmarks will be a game-changer in streamlining your online experience. We hope you enjoy the added convenience and accessibility they bring to your daily routine. Happy browsing!

GIFs in Google Slides

No matter where you fall in the GIF camp (hard or soft G), you can be excited about the new update in Google Slides. You can now directly search and add a GIF from the insert menu, no need for any extensions or add-ons.

You will be able to search for the GIF or sticker you want.

You can filter for stickers or GIFs. Enjoy this new feature!

THE GOOGLE FOR EDUCATION NEWSLETTER ISSUE 69

A few highlights from the November issue….

Create Digital Thank You Cards with Applied Digital Skills
Gobble up the fun this Thanksgiving! In our Show Appreciation with Google Slides lesson, your students can create heartfelt digital cards showcasing their creativity while expressing gratitude.

Arts & Culture: Take your Students on a Virtual Field Trip to the White House
The White House is opening its virtual doors with a new guided tour on Google Arts & Culture. You’re invited to virtually explore the historic grounds with your class, no permission slips or travel arrangements required.

Arts & Culture: Native American Heritage Month
Explore Google Arts & Culture’s Indigenous Americas hub which honors Native groups’ rich heritage and evolving presence, and is expanding with of nine new digital exhibits.

Arts & Culture: A Taste of China
Learn about Chinese culture through its gastronomy and explore 5,000+ years of culinary heritage on Google Arts & Culture.

See past issues or sign up for the Google Education Newsletter.

THE GOOGLE FOR EDUCATION NEWSLETTER ISSUE 68

A few highlights from the October issue.

National Disability Awareness Month
October is National Disability Awareness Month. AI has been built into Chromebooks and Google Workspace for Education from the beginning, like Live Caption, reading mode, translation, and more. Find helpful features and tips for using them in the classroom on our website.

The Next Phase of Digital Whiteboarding in Workspace
We’re winding down Google Jambaord and teaming up with FigJam, Lucid, and Miro to offer whiteboarding in Workspace. To learn more about each offering, see which is best for your educational institution, and get guidance and resources for using these tools, please visit the Help Center.

New ways for people to engage with culture through play
Play four surprising new experimental games to approach and consider art in unique and thought-provoking ways – from getting your fortune read with an art themed tarot deck to a staring contest with famous artworks.

Exploring Latino cultures on Google Arts & Culture
Google Arts & Culture’s Latino Cultures hub features a variety of new meaningful topics, including the vibrant and rhythmic world of Caribbean salsa music, the impact of Latinos with disabilities and the long history of Indigenous Mexico.

Connecting people and places on Google Arts & Culture’s Preserving our Past hub
Explore Google Arts & Cutlure’s expanded heritage preservation hub “Preserving Our Past”, featuring new sites and digital stories by the US State Department’s Cultural Heritage Center.

Día de los Muertos Fun with Applied Digital Skills
Celebrate Dia de los Muertos in style with our Create Papel Picado in Google Slides lesson! Unveil the vibrant world of this Mexican holiday tradition as your students craft their own digital papel picado art.

See past issues or sign up for the Google Education Newsletter.

October 23, 2023 Third-Party Google Apps Change

As online and digital learning has expanded in schools, many educational applications have been adopted that collect student data – sometimes more than necessary for their core educational purpose. Protecting student privacy is crucial, which in part explains why Google is implementing new security measures on October 23rd that will affect Google Workspace for Education users.

Google Workspace for Education, which includes tools like Gmail, Docs, Sheets, and Slides, has provided schools with collaborative learning solutions. However, Google is putting additional safeguards in place to limit third-party access to sensitive student information. If you have chosen to “sign in with Google” or connected an app to a Google Doc or Sheet, you have been asked to allow another app permissions to data associated with your Google account. Google is now adding more safeguards to help restrict these permissions, especially for students.

For Google Workspace for Education users, new data protections will be enabled by default. Data sharing with third party sites and services will be limited. Certain advertising targeting practices will also be prohibited.

Over the last month, the technology department has done its best to review a lengthy list of more than 2000 third-party applications that one or more district users have enabled to work with their Google accounts. Some third party app integrations with District Google accounts have been or will be blocked on and after October 23 as part of this process. In many cases, if being able to use Google Sign in is not possible, a user could instead sign in with their username and password (a password reset may be required if the user does not already know their password). Other integration permissions that are revoked might yield some other inconveniences.

Please note, if you have a third party app whose Google integration stops working, the integration is required, and there is a legitimate educational purpose for continued app access, please submit a tech support ticket for review.

While Google’s increased security may affect some workflows, protecting student information is paramount. Thanks for being flexible so that learning can continue to thrive in more secure digital environments.

Some summer resources highlighted in the Google for Education newsletter

Almost monthly, Google shares an education focused newsletter. You can view past issues by browsing to https://inthecloud.withgoogle.com/gfe-newsletters-na/northam-repository.html

Below are some resources called out in two of their summer newsletters:

Arts & Culture: Explore UNESCO World Heritage
For World Heritage Day, Google Arts & Culture released a new, updated destination for people to explore UNESCO World Heritage sites online, featuring hundreds of expert stories and thousands of images and videos.

Arts & Culture: Calling in our Corals
Take part in the preservation of coral reefs from your desk and learn to identify underwater sounds with marine biologists whilst contributing to vital research.

Arts & Culture: Step inside 3D exhibitions from around the world
Step into a diverse range of 3D immersive exhibitions curated by 50+ cultural institutions around the world, ranging from artist retrospectives to collections that are not publicly visible and to nature inspired galleries.

Arts & Culture: Try 4 new Arts and AI experiments
A new series of AI and Art experiences uses Google AI Image Generation Research to inspire cultural discovery and learning through play

New artistic data visualizations highlights hidden environmental effects
“Seeing the Invisible” explores four invisible environmental issues with in a new experiment on Google Arts & Culture in collaboration with artist Cristina Tarquini and the World Health Organisation

Teach CS First with help from Cobblestone and Google engineers
Our partners at Cobblestone will be livestreaming weekly lessons throughout the school year to help you teach a CS First lesson alongside Google software developers. It’s free, and lessons include ideas for both teachers and students to learn new skills!

Highlighting Five Recent Google Workspace Updates

Google notes its Workspace Updates at https://workspaceupdates.googleblog.com/.

Listed below are five recent updates that will be in place by the start of school:

Linkable headings now available in Google Docs

To improve shareability of documents, especially longer ones, we’re adding the ability to copy links to headings in Google Docs. Simply, open a Google Doc on web > add a heading (type some content and set to “Heading 1”) > right-click the heading > click the “Copy heading link” button > paste the contents.

Insert emojis into Google Sites

By the end of August, you can create more engaging content on Google Sites with the new option to insert emojis directly into text boxes and headings. Simply, create or open a Site > click any textbox and the emoji button will be visible in the toolbar > select the emoji button > choose an emoji.

Add annotations to your presentations in Google Slides

We’re introducing a feature that lets you highlight or emphasize key content while you present in Google Slides. With the new pen tool, you can circle, underline, draw connections or make quick notes directly on your presentation.

Bringing Collaborations in Canvas to Google Assignments

We’re introducing a new feature exclusively for Canvas that allows users to create a Drive item and collaborate on it with other users in the course. Today, we’re introducing a new feature exclusively for Canvas that allows users to create a Drive item and collaborate on it with other users in the course. Teachers and students can now work together on a variety of Google Drive items, including Docs, Sheets, Slides, Sites, Forms, Jamboards, and Drawing.

Use the following steps to create a collaboration in Canvas:
- Sign in to Canvas > open the course > in the sidebar, click Collaborations > click + Collaboration > Google Drive (LTI 1.3). If you’re not signed in, sign in to your Google Workspace for Education account. Enter a title for your assignment > (optional) enter a description > under file type, select a Drive file type > under invite people to collaborate with you, select any LMS users for which to share the collaboration Drive file > click Create > in the opened pop-up, confirm your changes, and click Create.
Use the following steps to open a collaboration in Canvas:
- Sign in to Canvas > open the course > in the sidebar, click Collaborations > click the title link for the collaboration you wish to open. Note: You can only view a collaboration if you are an instructor or were added as a collaborator. In the new tab that is opened:
  - Sign in to your Google Workspace for Education or Google account
  - If this is the first time you’re opening the collaboration, click Join

Adding line numbers to Google Docs

We’re introducing the option to display line numbers within Docs that are set to paged mode. See https://support.google.com/docs/answer/13820512

The numbers are automatically calculated next to each line in the document, and can be configurable for the entire document, a page, or a specific section. Additionally, these numbers are preserved when printing.

This feature makes it easier for you to reference specific content positions in documents, particularly when collaborating with others on long or complex content.

THE GOOGLE FOR EDUCATION NEWSLETTER ISSUE 65

A few highlights from the July issue.

New Google for Education Training Course Catalog
Looking for Google Workspace for Education trainings for educators? Find the full catalog of offerings at goo.gle/teachercenter.

Journey to ancient Egypt in Return of the Cat Mummy
Students can explore ancient Egyptian beliefs, hieroglyphs, & mummies including a new game which invites users to explore and learn about the ancient Egyptian afterlife.

Play a cello inspired instrument with the help of machine learning
Viola the Bird is a way for anyone to learn about string instruments and to explore their own creativity through music. Regardless of their musical ability, users can help Viola the Bird play its cello-inspired instrument, and take a playful musical journey.

Leonardo da Vinci: Inside a genius mind
Google Arts & Culture has unveiled “Inside a Genius Mind” — the largest online retrospective dedicated to the genius of the Renaissance, showcasing his extraordinary codices alongside his artistic and scientific contributions.

Unpack Life Beyond Earth with NASA and Astrokobi
Students can hear from NASA astrobiologist Heather Graham and YT creator Astrokobi to understand what life is, where we would find it beyond Earth and what it would look like.

See past issues or sign up for the Google Education Newsletter.

Technology Checklist for Summer Break!

It’s almost Summer Break! We hope you enjoy all things summer, but as you close out your classrooms for the year, please ensure these technology items are also taken care of.

Classroom Technology

Please comply with the directions of your principal and main office to turn in or secure all classroom technology equipment such as document cameras, microphones, interactive pens, and remotes.
Please also secure or take home all District-assigned devices (laptop, Chromebook, iPad, etc.), as well as all personally-owned devices. Please consider plugging in and updating your District Laptop prior to the start of PD in the fall (sometimes updates can take an hour or two if your device is off all summer) – see this blog post about Suggested Laptop Maintenance for reference.
Power off projectors/IFPs, sound amps, and desktop computers. Unplug any lamps, power strips, etc. You may leave district printers and copiers plugged in and powered on.
If you have a cart of devices, ensure that all devices are plugged in, the cart is locked and plugged in.
Follow the care suggestions for classroom audio

Canvas

Rest assured, you really don’t need to do anything to your Canvas page. It will roll over to Past Enrollments and you will be able to copy the content into your new course shell in the fall. If you’d like options and considerations that you may wish to think about for next year, view this blog post.

After June 14, 2023 students will no longer be able to submit or edit any work. Teachers will have until Friday June 16, 2023 to finalize any grades.

Clever

Staff and Students will have access to all clever resources throughout the summer. Clever syncing will be on pause starting on Monday June 12, 2023 giving student’s access to their 22-23 teacher’s pages and links until around mid-August when syncing will resume for the 23-24 school year. If you’re interested in learning how to make the most of Clever in your classroom, consider looking at training and ideas here.

IXL

PCCS’s digital subscription for K-5 elementary students will continue throughout the summer. Students will have access to their NWEA skill plans (which were just updated with any spring scores) all summer. Students will have access to any current teacher starred skills through around mid-August. Students in 5th grade currently will lose access around mid-August when syncing begins for the 23-24 school year as they will then be recognized as 6th graders.

Other District Provided Subscriptions

For the most part if it is a district provided subscription the district will handle any archiving and rostering needs for you. For example, WeVideo, Newsela, BrainPOP/BrainPOPjr, Seesaw for Schools, – there is no action required on your part. If you have manually created classes for things like Epic, Seesaw (grades 3-12 who do not have the Seesaw for Schools subscription), SplashLearn, etc. You may want to archive/delete old classes.

Sharing Digital Content

Whether you are separating from service, working on curriculum, or you are teaching different classes next year there are several options for sharing digital content with colleagues.

Need SCHECH credits?

Wayne Resa’s Catalog has summer learning opportunites
Michigan Virtual has summer learning opportunities
P-CCS will have free SCHECH opportunities that begin in August online at catalog.pccsk12.com.

Leaving the District?

Your TIS team is available all summer to support you – simply put in a tech request at helpdesk.pccsk12.com for technology integration!