Ai @ P-CCS – Part 3: Communicate & Collaborate

part 3 of AI series

communicate and collaborate

As AI tools like ChatGPT become more prevalent, it’s both an exciting and daunting time for teachers. AI has the potential to augment and enhance teaching in powerful ways. But it also raises questions around academic integrity and appropriate classroom use. Rather than trying to figure it all out alone, we suggest teachers band together to discuss AI. In this blog post, we’ll explore practical ways to discuss AI, share experiences, and collaboratively determine appropriate usage within grade levels and subject areas.

1. Recognize AI’s Presence

The first step is to acknowledge that AI exists and is already impacting education. Students are aware of AI technologies, such as ChatGPT, and may experiment with them independently. As educators, we must guide them on responsible usage and ethical considerations.

2. Acknowledge the Spectrum of Comfort

Teachers have varying levels of familiarity with AI. Some embrace it wholeheartedly, while others approach it with caution. Acknowledge this range and create a safe space for discussions. Encourage each other to share their experiences, fears, and aspirations related to AI.

Start with informal conversations during lunch breaks or department meetings. Pose open, non-threatening questions like:

  • “How have you explored AI tools in your classroom?”
  • “What concerns or wonderings do you have about AI?”
  • “How do you envision AI enhancing student learning?”

3. Address Concerns Collectively

Discuss ethical considerations

  • Bias: AI was developed and trained by humans – and humans are inherently biased. AI can inherit and amplify human biases in its output. How can we recognize and critique AI’s responses?
  • Privacy: AI (and humans) may review what is entered into the platform; do not share information you would not want reviewed or used. Students and staff should never share personally identifiable information (PII) about themselves or others – this can include first/last names, email addresses, or any other personal identifying information.
  • Copyright and Fairness: AI models are trained on existing intellectual property. What implications does this pose for the creative and academic world?

Academic Integrity

Most people would agree that prompting AI and pasting its response without thought or editing raises academic integrity concerns. However, if you were to break down all the steps of the writing process, many people would agree that AI assistance on some of those steps would be permissible. We encourage you to talk about the learning goals in your subject area/grade level and discuss the appropriate role of AI. See the graphic below to help stimulate your thinking. You might also view Matt Miller’s original post on this topic where he breaks down the topics even further. 

rethink plagiarism and cheating with AI

 

4. Collaborate with Grade Levels and Departments

Lastly, collaborate with colleagues in grade levels and subject areas. Share best practices, explore innovative approaches, and try to develop some agreements for AI usage. The goal shouldn’t be to fight against or ban AI, which will only hinder our students’ preparedness for an AI-informed world. Instead, we must be proactive about collaborating with AI – setting clear guidelines, establishing reasonable limitations, and intentionally developing our students’ skills in using AI responsibly and ethically.

AI use cases will inevitably vary across subjects and grade levels. An English teacher may want students to use AI to brainstorm ideas or get feedback during the writing process. A math teacher could have students use AI to derive step-by-step solutions or explanations for complex problems. An elementary teacher could use an AI assistant to create exemplars/non-exemplars, adjusting texts to be more appropriate for students, or students could generate an image to go with a story they wrote. A teacher of any subject and level might display a prompt to AI and its response and work with the students to evaluate and critique its response. Brainstorm potential use cases and try to develop some shared agreements.

By opening up respectful dialogue, listening to all viewpoints, and working towards consensus, we can ensure AI becomes a productive force that elevates teaching and learning, rather than undermining it. The future is here – but we get to shape what it looks like in our classrooms through open collaboration.

In next week’s final (for this series) blog post we will encourage you to craft an AI policy for your class next year. We will provide sample language you might include in your syllabus or beginning-of-the-year communication. The conversations you have with colleagues as the year comes to a close may help you feel more confident to navigate AI next school year. 

 

 

Year-End Canvas Information

Canvas end-of-year tips

The good news is, there isn’t much to worry about with Canvas at the end of the year. It will automatically convert your course to read-only for students and roll your course into Past Enrollments. When next year’s course shell appears you will be able to import last year’s course content with a few clicks.

There are a few things you can do if you’d like to make adjustments to your course over the summer or if you like to have a just-in-case copy. Peruse the items below for more information and/or save it at this link.

Some Google for Education newsletter highlights

Google Arts and Culture

Stay Connected Over Summer Break with Applied Digital Skills
Our Stay Connected Over Summer Break Collection features engaging lessons that include creating a digital scrapbook, a vision board and much more. While on summer break, this collection helps students learn valuable digital skills while having fun!

Arts & Culture: Portland
Explore the history and culture of Portland in an extensive new resource launched in collaboration with 16 local cultural organizations.

Arts & Culture: Musical Canvas
Encouraging creativity through drawing and music: Musical Canvas is a new experiment by Google Arts & Culture which will generate a soundtrack to your drawing with the help of Google AI.

Arts & Culture: America’s Chinatowns
Discover a new cultural hub celebrating the heritage and impact of Chinatowns with the National Trust for Historic Preservation and 14 cultural organizations , on Google Arts & Culture.

Generative AI for Educators is Now Available

In collaboration with MIT RAISE (Responsible AI for Social Empowerment and Education), Grow with Google created the Generative AI for Educators course to help teachers save time and enhance student learning with generative AI tools. Learn more.

Explore AI with Applied Digital Skills

We’ve refreshed our Discover AI in our Daily Life lesson by integrating new generative AI concepts throughout the lesson to enhance student engagement! Additionally, we made the popular Verse by Verse extension a core video in the lesson, allowing students to flex their creativity and compose an AI-generated poem.

Arts & Culture: Freshwater, Our Most Precious Resource

Discover startling facts about freshwater, explore an interactive experiment created with data from NASA, and learn how our shared heritage is affected. Understand how we can use water more wisely and how to help protect the planet’s life sustaining ecosystems.

Arts & Culture: Kelp, The Invisible Forest

Discover the underwater ecosystem, home to endangered Giant Kelp forests filled with an array of unique species and wildlife. Expert stories, scientific research, stunning photographs, videos and a lesson plan, makes this an underwater journey for the whole class to explore.

Arts & Culture: Food of Egypt

Explore Egyptian culture and history through its culinary heritage with this new immersive digital experience for those hungry for a taste of Egypt, featuring high-resolution photographs, dozens of expert stories and videos.

Arts & Culture: Rewild the World

Learn about wildlife conservation with Rewild the World, an interactive game developed with the World Wildlife Fund and bringing focus to four threatened species and their habitats: tigers, gorillas, polar bears, and sea turtles.

Black Culture and the Performing Arts

Explore Google Arts & Culture’s new Performing Arts hub, which celebrates Black excellence in the performing arts, from dance to music to theater.

Arts & Culture: Embark on an art-filled quest in The Forever Labyrinth

This new immersive experience invites learners and players to explore and learn about art up-close and to discover unexpected cross cultural connections within an interactive world.

See past issues or sign up for the Google Education Newsletter.

AI @ P-CCS – Part 2: Try AI

Part 2 of blog series

 

Try AI

As educators, we’re constantly adapting to changes in technology and pedagogy. Artificial Intelligence (AI) is no exception. In this blog post, we’ll explore how teachers can leverage AI for both personal and professional tasks; from enhancing lesson planning to managing administrative work, AI has the potential to revolutionize your day to day tasks!

Which AI tool should you use? We don’t have an official recommendation at this time. Three large platforms are ChatGPT (OpenAI), Gemini (Google), and Copilot (Microsoft). Please be aware, you might not be able to use certain platforms and services on our school network. You may only be able to access them at home or on a device not owned by the school. As you dabble with AI, you might try the same prompt in multiple platforms so you can compare how they respond. If you are hesitant about creating accounts, you might try ChatGPT which allows you to chat without signing in

Personal and Professional Tasks with AI

AI can support some administrative tasks or clerical work you might do for your personal or professional life. Below are some examples of how AI can help you!

Personal Tasks

  • Take a picture of or type out the ingredients you have in your fridge and ask it to create a meal plan. Feel free to challenge it with specific dietary restrictions.
  • Bored kids at home for the summer? Ask AI to provide ideas for activities based on age and price range. 
    • Try taking a picture or describe some random items you have in the house and ask it to come up with a game. I took a picture of the contents of my desk (below) and it developed a game of “Office Quest.” (see results)
desk contents
I used this picture of my desk contents and asked AI to create a game. Click the picture to see what it came up with.
  • Looking for a quick getaway? Ask AI to plan an itinerary for a quick, drivable destination with ideas of what to do.
  • Want to refresh the look in your living room? Ask AI to give you some decorating ideas or take a picture and ask it for tips to rearrange the room.

Professional Tasks

  • Student Exemplars: Create an exemplar essay or writing based on a description and a rubric. Bonus: Ask it to create a non-exemplar and have students critique it!
  • Generate Review Questions: Use AI to generate review questions for the end of the year. 
  • Clarify Directions: Copy in your existing directions for an assignment and ask AI to make it more concise and sequential. Bonus: See if the AI can offer suggestions to further scaffold the assignment. 

AI Tools to Try

AI for Education Prompt Library

The AI for Education Prompt Library offers a wealth of pre-generated prompts for various subjects and grade levels. Prompting may be new to you; this resource allows you to copy a sample prompt and customize it for your situation.  Below is an example of an Exit ticket prompt.  

  • “You are an expert educator and lesson planner, skilled at creating engaging, hands-on activities for students that help reinforce their learning. Your task is to create [NUMBER] “exit ticket” ideas I can use in my [GRADE LEVEL AND SUBJECT] class at the end of a [TOPIC] lesson on [SPECIFIC CONTENT]. The exit ticket activities/questions should be very brief and should serve as a form of assessment to gauge students’ understanding of the material covered.”

MagicSchool: Your AI Teaching Assistant

  • MagicSchool is an AI-powered teaching assistant that helps manage classroom tasks. It can rewrite or translate texts, unpack standards, create a choice board based on UDL principles, identify common misconceptions, and so much more.
  • Try the free version for access to 60+ AI tools for educators (requires login). There will be limits on the number of prompts you get in a month and some features will be disabled. You will be notified when you are nearing your limit (which resets monthly).

While AI enhances efficiency, teachers must exercise caution. Avoid sharing a student’s personal information with AI tools. Students and staff should never share personally identifiable information (PII) about themselves or others – this can include first/last names, email addresses, or any other personal identifying information. 

Remember that AI is a tool, not a replacement for human interaction. Maintain a balance between technology and personal connections. Consider your role as an educational professional and evaluate if it feels appropriate to use AI to complete the task. If you deem that it is appropriate, be sure to review the output before using it.

As educators, we have an exciting opportunity to embrace AI. By integrating it into our personal and professional lives, we can create more effective and engaging learning experiences for our students. Let’s explore the possibilities and continue to evolve as educators in this digital age!

Interested but not sure where to start? Reach out to a member of the P-CCS Technology Integration Specialist Team (Kaelyn Bullock – High School; Carrie Conner – Middle School; Shannon Way – Elementary). In next week’s post, we’ll encourage you to begin having conversations with colleagues around AI.

Free REMC courses in June

June REMC

June is a great time to fast-track your learning and accelerate your skill development!

Are you looking to enhance your classroom engagement and equip yourself with valuable tech skills? Take advantage of a FREE REMC course designed to empower educators like you with innovative tools and strategies to boost student success and foster an interactive learning environment. All June courses offer 10 FREE SCECHs and can be taken from the convenience of your home and when the time is right for you.

Registration deadline is Thursday, May 30th, each course begins on Monday, June 3rd. Thanks to the generous support of REMC SAVE’s vendor partners, all courses are FREE and there are no SCECH fees. Don’t miss out on this opportunity to expand your skill set and revitalize your classroom!

Check out June 2024 courses here:

Register by Thursday, May 30th. You will receive a welcome email with the course information prior to the course start date. If you have questions or need further assistance with your course registration, please click here.

AI @ P-CCS: Part 1

AI @ P-CCS

Artificial Intelligence. It’s on Google, it’s on TikTok, it’s everywhere, including P-CCS! 

What is AI?

Artificial intelligence is about teaching machines to think and learn like humans, with the goal of automating work and solving problems more efficiently”. How does it work? AI learns by analyzing lots of data. The latest breakthrough in AI came when ChatGPT indexed much of the internet and then paired it with the ability to understand natural language. This advancement allows you to ask and get answers to questions much like a human interaction (Natural Language Processing- NLP). It can perform tasks like summarizing texts, creating captions, interpreting images, developing stories – in short, generating new and unique output to user prompts! We have entered the era of Generative Artificial Intelligence (GenAI). 

AI & P-CCS

P-CCS aspires to have staff and students using technology to innovate and thrive. This includes AI. The Student and Staff Technology Acceptable Use and Safety policies were both updated at the February 27, 2024 board meeting with administrative guidelines to follow surrounding AI. We encourage you to read the policies and be aware of the guidelines. 

Some key points to be aware of: 

  • Staff are permitted to use AI/NLP tools to accomplish their job responsibilities as long as the use is ethical and responsible. The disclosure of personally identifiable information (PII) about students is prohibited.
  • For students, the general policy is that they are required to rely on their own knowledge, skills, and resources when completing school work.
  • Students are prohibited from using AI/NLP tools to complete school work without express permission/consent from a teacher. Students should ask their teachers if they have questions about using AI/NLP tools for a specific assignment.
  • Teachers have discretion to authorize students to use AI/NLP tools for specific purposes, such as:
    • Research assistance
    • Data analysis
    • Language translation
    • Writing assistance
    • Accessibility (e.g., text-to-speech for students with disabilities)

Engage Safely and Responsibly

As we enter into this conversation, we must expressly state a caution about using AI safely and responsibly. 

As with any technology, we need to be aware of the data and personal information we are sharing- especially when it comes to our students’ data. When using AI tools, students and staff should never share personally identifiable information (PII) about themselves or others – this can include first/last names, email addresses, or any other personal identifying information. If you have questions of what’s okay to share, reach out to a member of the TIS team by submitting a helpdesk ticket

It is also very important to be aware that responses generated from AI may contain biases and/or misinformation. Always review AI-generated content with a critical (human) eye. AI is a tool that gives us a starting point, not a finished product. 

First Steps

The district updated its policies in recognition that AI will be transformative.  We suggest educating yourself further on AI. Here are some resources from Common Sense Media:

This is the first post in a 4-part series. The next post will provide you with ideas and resources to see how AI might support you and some of your teaching responsibilities. In our final post, we will announce the release of an AI tool that will be made available to all P-CCS staff.

Access to Microsoft Office 365 desktop apps ending in August

A1 Plus retirement

Earlier this month, Microsoft notified our district that they would be ending our access to Microsoft Office 365 desktops apps when they retire our licensing program (Office 365 A1 Plus) on August 1, 2024. Their announcement impacts all school districts with the same licensing. While we shared with them our frustration for the short notice, they aren’t changing the retirement date. After August 1st, staff that have downloaded and installed Office 365 versions of Word, Excel, and PowerPoint will find those programs no longer work. You can identify if you have an impacted program by launching one of those programs and looking in the top right corner for your name and initials. If you see your name and are signed in, you have a program that will stop working in August. See this pic for a sense of where to look in Word.

where to locate name in Office

Some options post August 1st for those impacted.

  1. Use the Google Workspace for Apps (Recommended). As a Google Workshop for Education district, it is strongly recommended that staff use Google Docs, Sheets, Slides, etc. All of these apps (and more) are available through Google Drive.
  2. You can still use Microsoft Office 365 online since that licensing remains. Browse to portal.office.com and sign in using your email address and network (not Google) password.
  3. Use a free office suite alternative, such as Libre Office, which is available in the Company Portal for those that want to download and have installed a desktop office suite. Libre Office is highly compatible with Microsoft Office documents. It can open and edit all of the Microsoft Office file formats, as well as save in those same file formats. See this video guidance for how to set it up to natively load and save in Office formats.
  4. Departments/schools interested in purchasing licensing for Office 2021 for one or more of their staff can submit a service request so our department can work with the requester on their purchase and our installation. Current REMC pricing for Office Standard runs through June. The new purchase price will be updated in July (see here for July and beyond pricing). 

 

Don’t Just Copy-Paste: Reflect and Revise!

As the academic year winds down, it’s tempting to take the easy route and copy over this year’s Canvas course into next year. After all, why reinvent the wheel, right? But before you hit that “Import” button, consider this: What worked well for your students this year? What fell flat? How can you enhance the learning experience for everyone involved?

1. Reflect on Student Engagement

Think about what lessons went well and which units needed a lot of repeated explanations. Is there content you could add or modify in Canvas that would assist? Look back on assignments, were there several that were never completed?

2. Seek Student Feedback

Your students are your best critics and allies. Send out a survey asking for their honest opinions. What did they enjoy? What frustrated them? Encourage them to share their insights on Canvas navigation, content clarity, and overall experience. Their feedback will guide your revisions.

3. Evaluate Content Relevance

Consider the relevance of your course materials. Are there outdated resources or redundant content? Trim the excess and focus on what truly matters. If there’s material you haven’t used in several years, don’t bring it with you into next year.

4. Explore New Tools and Features

Canvas evolves, and so should your course. Investigate new features, plugins, and integrations like Google Assignments. Maybe there’s a better way to organize assignments (into Modules, not pages) or facilitate peer reviews. Perhaps you can start using Discussions as a quick exit or entrance ticket. You consider using New Quizzes for formative assessments.  Stay curious and open-minded.

5. Collaborate with Colleagues

Reach out to fellow educators. Share your successes and challenges. They might have brilliant ideas or solutions you haven’t considered. Collaboration fuels innovation.

Copying over your Canvas course is like reheating leftovers—it’s convenient, but it won’t satisfy anyone in the long run. Take the time to evaluate, tweak, and reimagine. Your students and their families will thank you for it!

Remember, teaching is an art, and your Canvas course is your canvas. Paint a masterpiece that inspires, engages, and empowers your learners.

Watch Out for Phishing Emails – A Warning for Teachers (and all others)

phishing icon

Phishing is a form of cyber attack that has become increasingly common and sophisticated in recent years. As teachers, we need to be on guard against these malicious attempts to steal our login credentials, personal information, or install malware on our devices.

What is a Phishing Email?

A phishing email is a fraudulent message designed to look like it comes from a legitimate source, such as a company, bank, or even our own school district. The email may ask you to verify account information, login with your credentials on a fake website, or open an infected attachment or link.

The goal of the attacker is to trick you into divulging sensitive information or deploying malware on your computer or the school’s network. Phishing attacks rely on social engineering to exploit human psychology and tendencies to trust.

How to Spot a Phishing Email

While phishing emails can be quite convincing, there are some common warning signs to watch out for:

  • Emails creating a sense of urgency, fear, or panic to prompt an impulsive reaction
  • Misspellings, bad grammar, or inconsistencies in the email content or sender address
  • Requests for sensitive information that a legitimate company should already have
  • Generic greetings like “Dear User” instead of your name
  • Suspicious links or attachments

Remember, legitimate companies will never ask you to provide things like passwords or credit card numbers via email.

Stay Vigilant

As teachers trusted with handling confidential student data and accessing sensitive school systems, we must remain vigilant against phishing scams. Always scrutinize email sources, hover over links before clicking, and avoid opening attachments unless you are absolutely sure they are safe.

If you suspect a phishing attempt, do not respond and immediately report it to our IT department by clicking the phishing hook icon in our email. On mobile, it may be toward the bottom of the email and on a laptop it is off to the right. This will report the phishing attempt to the district.

phishing icon

Protecting ourselves and our district from these cyber threats is crucial. Let’s do our part to identify and stop phishing attacks before they cause harm. A few moments of caution can prevent a major security breach.

Things I Wish I Would Have Known- Canvas Edition: Make Modules, not Pages

If you have been using Canvas for awhile (since 2021), you may have worked to build Pages in Canvas that had the plan for your day/week/month. They may also include links to other Canvas Assignments and resources. It may look something like this:

sample Canvas page

While this page made a lot of sense as you rushed to put together content for virtual days, you might consider making the shift to Modules. Over time, these pages have probably proved cumbersome to update and it can result in a clunky workflow for students. It may also feel like a double load of work if you also update some daily slide for the classroom. We’d suggest letting go of these Agenda pages in favor Modules organized by week or topic. Check out some examples below:

This set up may prove easier to update and blends nicely with the face-to-face learning environment, pointing students and families to exactly what they need to know.

Why Use Modules

  1. Content Organization: Modules act like a table of contents, allowing instructors to organize various course elements such as Pages, Files, Discussion Boards, Quizzes, and Assignments. By grouping related content together, Modules create a coherent flow for students.
  2. Interaction Requirements: Modules allow instructors to require student interaction with specific content before proceeding to assignments. For example, students might need to review a reading or watch a video before attempting a quiz.
  3. Centralized Management: Instructors can manage all course materials within a single Module. This streamlines the course-building process and keeps everything organized in one place.
  4. Flexible Structure: Instructors can structure Modules based on their natural course organization. Whether by unit, day, week, topic, or outcome, Modules adapt to the instructor’s preferred format.
  5. Visual Flow: Using indentation, emojis, and text headers in Modules enhances visual flow, especially when dealing with a large amount of content. Headers help delineate different sections, and instructors can even use emojis for quick scanning.
  6. Student Experience: By simplifying navigation (e.g., hiding unnecessary links), Modules create a better experience for students. Chunking content into digestible bits prevents overwhelming learners.