Technology housekeeping before break, please and thanks!

Tech housekeeping

Happy Spring Break all!

For those of you about to begin a well deserved spring break, which we hope will be all you hope for and a bit more, before you leave Friday afternoon…

WOULD YOU PLEASE SECURE ALL VALUABLES in the classrooms and office spaces you inhabit. This includes laptops, document cameras, Apple TVs, remotes, and interactive pens.

Further, would you please make sure all iPads and Chromebooks are in their carts and those CARTS ARE LOCKED and plugged in before leaving.

Finally, would you please also POWER OFF any of the following equipment, if it is equipment you handle:

  • projectors
  • sound amps
  • SmartBoards
  • desktop computers
  • monitors
  • printers

THANK YOU for your cooperation.

Changes to Computer Technician Building Assignments

Effective Monday, March 3, 2025, building assignments for our computer technicians will be adjusted to bring greater efficiency and responsiveness in our work. This change comes as a response to the feedback we have received from staff and analysis of our technology tickets. We expect there may be some challenges as our team transitions to their new building assignments, however, we believe these changes will result in faster response times and resolutions to technology issues. 

To assist us with providing you better service, we ask that all technology-related issues be submitted as a Technology Request in ML WorkOrders. We recognize that some staff may prefer to communicate directly with a technology staff member rather than submit a ticket. However, using the ticketing system allows us to effectively manage and respond to everyone’s needs, ensuring no requests are missed or delayed. We are continuously working to improve our technology request system, and we will soon be introducing self-service options that may help you resolve issues even before submitting a ticket.

As a reminder, you can submit a Technology Request ML WorkOrders by going to helpdesk.pccsk12.com or selecting Tech Request Form under the P-CCS Bookmarks folder in Chrome.

We look forward to better serving the needs of the P-CCS community.

Primer on Social Engineering and Mining

As we continue to see a rise in various kinds of attempts to take advantage of our network, here again is a simple review of some of those ways being used. Bottom line, PLEASE STAY VIGILANT to STAY SAFE!

Social engineering is an attempt to trick an individual into revealing information or taking an action that can be used to attack systems or networks. Social mining is an attempt to gather information about the organization that may be used to support future attacks.

Examples of commonly used types of social engineering:

phishing Phishing is a digital form of social engineering that uses authentic-looking emails to trick users into sharing personal information. It usually includes a link that takes the user to a fake website. If you cannot verify the source, do not open the link. Report suspicious messages to your IT team.

  • Spear Phishing is a type of phishing where a specific user or group of users is targeted because of their position (such as a company’s administrators).
  • Quishing, short for QR code phishing, is a type of phishing where a QR code is used to trick users into visiting malicious websites or downloading malware.

social media Social media exploitation is where the attacker uses information found on a user’s social media profiles to create a targeted phishing attack.

Pretexting and Impersonation is where the attacker creates a fictional backstory that is used to manipulate someone into providing private information or to influence behavior. Attackers will often impersonate a person of authority, co-worker, or trusted organization to engage in back-and-forth communication prior to launching a targeted spear phishing attack.

  • calling Fake IT Support calls are a common form of impersonation where someone pretends to be an authorized user or administrator in an attempt to gain illicit access to protected data systems. The attacker has enough information to sound credible, and they ask the user for some bit of information that will allow the attacker to gain access to the desired system.

Baiting is the use of a false promise to lure the user into a trap, including enticing ads that lead to malicious sites or encourage users to download a malware-infected application.

  • scareware Scareware is a type of baiting where the use of false alarms or fictitious threats lure the user into a trap. One example is the attacker convincing a user that their system is infected with malware and that they should install software granting remote access. Another example is the attacker claiming to have sensitive videos which will be released if the user does not pay.
  • Quid pro quo is a type of baiting where the attacker requests the exchange of some type of sensitive information such as critical data, login credentials, or monetary value in exchange for a service. For example, a user might receive a phone call from an attacker who, posed as a technology expert, offers free IT assistance or technology improvements in exchange for login credentials.

coming in with someone elseTailgating, also known as “piggybacking”, is where an unauthorized person manipulates their way into a restricted area, such as impersonating a well-known role (e.g., delivery driver or custodian worker) or asking a user to “hold the door”.

  • Thread-jacking is a type of digital tailgating where the attacker replies to an existing email exchange, inserting themselves into a legitimate conversation.

avoidsnoopsShoulder surfing is where an unauthorized person stands near a user to get the user’s password or other data from the user’s computer monitor.

  • Angle your computer so that other people cannot see what you are typing

    Use a privacy screen to make your screen less visible to others

    If possible, sit or stand with your back to a wall when entering a password on a device in public

    Try to avoid viewing restricted information in public

    Shield forms from viewing when filling out paperwork

    Use strong passwords to make it more difficult for someone to guess what you typed

    Remember to lock your computer or device when you leave your desk

Some new Google updates and features

slides.google.com released a number of updated templates, in Google Slides, access templates using the top toolbar or by going to Insert > Templates. Visit the Help Center to learn more about templates in Google Slides.

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Star rating in Google Forms – you can now insert a “star rating” question in Google Forms.

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eSignature available to collect in both Google docs and PDFs within Google Drive

eSignature offers a variety of features to help you streamline requesting and capturing signatures, helping you stay organized and keep your work moving along. Specifically, you can:
  • Request eSignatures, including signatures from more than one user and from non-Gmail users.
  • View the status of pending signatures and find completed contracts.
  • Keep contract templates to initiate multiple eSignature requests.
  • View an audit trail of completed contracts.
  • Use custom text fields to request additional information from signers, such as job titles, email addresses and more.

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Google Lens now built within Google Chrome allows you to quickly take a snapshot of anything in the browser and get more info (see example at https://www.youtube.com/shorts/J1dQSiBMrPk)

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New Adobe Express Add-on for Google Slides
Install the Adobe Express add-on for Google Slides and get access to lightweight creative tools that let you edit images, visually enhance presentations, and create flyers, infographics, & more. Adobe Express for Education is the quick & easy content creation app from Adobe — free for K-12.  visit https://workspace.google.com/marketplace/app/adobe_express_for_google_slides/682264952061

 

Misc sites for your consideration

Useful Sites

In no particular order…

https://bioart.niaid.nih.gov/  Build figures, presentations, and illustrations with 2,000+ science and medical art visuals

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https://phishingquiz.withgoogle.com/  Google’s phishing quiz to help us be more vigilant when it comes to emails

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https://sethideclercq.com/teachingtools/  assorted teacher tools created with minimalistic design principles in mind

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https://artsandculture.google.com/art-zoom-out with the help of generative AI, Google helps you Zoom Out and envision what might lie beyond the frame of iconic paintings.

https://artsandculture.google.com/experiment/2gFc5DkygEURfw Art Remix puts your AI prompting to the test, presenting artworks alongside a prompt that describes them, challenging you to edit the prompt and imagine the work with your own twist.

https://artsandculture.google.com/experiment/food-mood/HwHnGalZ3up0EA  food mood combinations

https://artsandculture.google.com/project/uslatinocultures explore Latino cultures in the US

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http://www.gearsket.ch/  a fun, simple web app for experimenting with gears

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https://labs.google/gentype  uses AI to generate custom fonts using everyday object directions  other labs https://labs.google/experiments might be of interest too

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https://blog.google/technology/ai/notebooklm-audio-overviews/ reviews audio summations of sources you submit in notebooklm.google.com

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https://www.sonicentric.com/  relaxing, themed videos

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https://noises.online/  simple noise generator

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https://sandtimer.toolten.io/  if you want a digital hourglass with lots of customization options

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https://www.canva.com/designschool/courses/teacher-essentials/?lesson=welcome-teacher-essentials  Canva teacher essentials

 

 

 

Barely a week away, sharing a reminder – thanks!

We hope you enjoy your winter break, arriving just eight days from now! Before you leave next Friday afternoon…

WOULD YOU PLEASE SECURE ALL VALUABLES in the classrooms and office spaces you inhabit. This includes laptops, document cameras, Apple TVs, remotes, and interactive pens.

Further, if it is equipment you handle, would you please make sure all iPads and Chromebooks are in their carts and those CARTS ARE LOCKED and plugged in before leaving.

Finally, would you please also POWER OFF any of the following equipment, if it is equipment you handle:

  • projectors
  • sound amps
  • SmartBoards
  • desktop computers
  • monitors
  • printers

THANK YOU for your cooperation.

Tech break checklist

Linewize Content Filtering on P-CCS Google Accounts

Linewize

The district’s adoption of Linewize provides several advantages for our students, staff, and families. We have streamlined our content filtering process, leading to a more user-friendly experience and simplified troubleshooting. Our educators can now leverage Classwize for digital classroom management across various devices (Chromebooks, MacBooks, and Windows) and have the ability to customize classroom-specific filtering rules (within established parameters). Furthermore, Qustodio empowers families to monitor their students’ online activities outside of school hours, even on personal devices, promoting a safer digital environment.

An additional advantage of Linewize is our ability to implement filtering rules based on user accounts, not just devices. This means P-CCS Google accounts will have content filtering applied whether they are used on district-owned or personal devices. When students or staff log into the Chrome browser with their P-CCS Google account, the Linewize extension is automatically installed, ensuring that the district’s filtering policies are applied within that browser window. It’s important to note that these filtering rules only apply to activity within the Chrome browser while signed into a P-CCS Google account.

Users can browse without Linewize content filtering on a personal device by signing out of their P-CCS Google account in Chrome, creating a separate Chrome profile not associated with their P-CCS account, or using a different web browser altogether.

Please note that signing into the Chrome browser is different than signing into any Google website. Signing into Chrome syncs your browsing data and settings, while signing into a Google website only grants access to that specific site and other Google websites.

REMC October courses can support your new school year initiatives

REMC October courses

REMC courses are designed to enhance your teaching toolkit and foster engagement and student learning. Whether you’re looking to inspire your classroom with innovative teaching methods or simply want to refresh your approach, REMC courses provide the perfect opportunity.

With the convenience of virtual learning, you can complete these courses from the comfort of your home, at a time that fits your schedule. Plus, upon completion, you’ll earn 10 FREE SCECHs!

Registration deadline is Thursday, October 3rd, each course begins on Monday, October 7th. Thanks to the generous support of REMC SAVE’s vendor partners, all courses are FREE and there are no SCECH fees. Don’t miss out on this opportunity to expand your skill set and strengthen your classroom!

Register for October courses here:

Register by Thursday, October 3rd. You will receive a welcome email with the course information prior to the course start date. If you have questions or need further assistance with your course registration, please click here.

MISTAR-Q: Supportive Training for (New) Teachers

Registration is open for Q ACADEMY: TEACHER EDITION (formerly Monarch)
Aug 26 through Dec 2, 2024
Registration fee: $0

Teachers are invited to participate in Q Academy: Teacher Edition, an asynchronous online course formerly known as Monarch. While this course is rebranded and reorganized, the learning activities remain the same as Monarch.

Working online at your own pace, you will complete activities designed to increase your skill and knowledge of MISTAR teacher apps including Class Attendance, Grade Book, Seating Chart, generating reports, and more. This course is especially beneficial for teachers new to MISTAR.

You may earn between 1.0 and 17.5 SCECHs, depending on which topics are completed by Dec 2, 2024. At least two topics must be completed to qualify for SCECHs and you may select which topics to complete:

Q Academy training

Should I register for Q Academy if I previously participated in Monarch?
The activities are the same – if you completed Monarch, you completed all content in Q Academy.  If you participated in Monarch but did not complete the course, you are welcome to register for Q Academy but your progress will not transfer from Monarch.

Register here  – After registering, watch for emails on Aug 26 with details on how to get started.

Please register only if you fully intend to participate as there is high demand for this course.

Some Google for Education newsletter highlights

Google Arts and Culture

Stay Connected Over Summer Break with Applied Digital Skills
Our Stay Connected Over Summer Break Collection features engaging lessons that include creating a digital scrapbook, a vision board and much more. While on summer break, this collection helps students learn valuable digital skills while having fun!

Arts & Culture: Portland
Explore the history and culture of Portland in an extensive new resource launched in collaboration with 16 local cultural organizations.

Arts & Culture: Musical Canvas
Encouraging creativity through drawing and music: Musical Canvas is a new experiment by Google Arts & Culture which will generate a soundtrack to your drawing with the help of Google AI.

Arts & Culture: America’s Chinatowns
Discover a new cultural hub celebrating the heritage and impact of Chinatowns with the National Trust for Historic Preservation and 14 cultural organizations , on Google Arts & Culture.

Generative AI for Educators is Now Available

In collaboration with MIT RAISE (Responsible AI for Social Empowerment and Education), Grow with Google created the Generative AI for Educators course to help teachers save time and enhance student learning with generative AI tools. Learn more.

Explore AI with Applied Digital Skills

We’ve refreshed our Discover AI in our Daily Life lesson by integrating new generative AI concepts throughout the lesson to enhance student engagement! Additionally, we made the popular Verse by Verse extension a core video in the lesson, allowing students to flex their creativity and compose an AI-generated poem.

Arts & Culture: Freshwater, Our Most Precious Resource

Discover startling facts about freshwater, explore an interactive experiment created with data from NASA, and learn how our shared heritage is affected. Understand how we can use water more wisely and how to help protect the planet’s life sustaining ecosystems.

Arts & Culture: Kelp, The Invisible Forest

Discover the underwater ecosystem, home to endangered Giant Kelp forests filled with an array of unique species and wildlife. Expert stories, scientific research, stunning photographs, videos and a lesson plan, makes this an underwater journey for the whole class to explore.

Arts & Culture: Food of Egypt

Explore Egyptian culture and history through its culinary heritage with this new immersive digital experience for those hungry for a taste of Egypt, featuring high-resolution photographs, dozens of expert stories and videos.

Arts & Culture: Rewild the World

Learn about wildlife conservation with Rewild the World, an interactive game developed with the World Wildlife Fund and bringing focus to four threatened species and their habitats: tigers, gorillas, polar bears, and sea turtles.

Black Culture and the Performing Arts

Explore Google Arts & Culture’s new Performing Arts hub, which celebrates Black excellence in the performing arts, from dance to music to theater.

Arts & Culture: Embark on an art-filled quest in The Forever Labyrinth

This new immersive experience invites learners and players to explore and learn about art up-close and to discover unexpected cross cultural connections within an interactive world.

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