Google Forms Now Require Publishing

Prior to the update: You could potentially share a form link even before “publishing” it, which might lead to unintended access. Additionally, you would turn on, “Accepting Responses” to allow people to respond. Now, you Publish the form to accept responses.

location of publish button in Google Forms
Location of new Publish button in Google Forms. In order to get responses, you must publish it.
screen options when publishing
When you click Publish, you will see this screen. The form will default to anyone in Plymouth-Canton can respond. Click “Manage” to adjust this.

After the update: You must explicitly “Publish” the form before it becomes accessible to others, even if you have shared the link. You can share editing access to the form from the traditional, share icon. visual of share icon

Preview of sharing and collaborating options for forms.
When you click the share button, you will be able to update collaborators on the form and responder permissions.

Enhanced Security: This update adds a layer of security by requiring a deliberate action (publishing) to make the form accessible. This helps prevent accidental sharing or premature access.

Better Control: It gives form creators more control over when their form goes live and who can access it.

 

For additional support, see Google’s guide.

Canvas Semester/Quarter Transition

Teacher desk with an alarm clock on it

With the upcoming change in semesters and quarters, please be aware of grade deadlines and Canvas access for Semester 1/Quarter 2. See the deadline and tips below to avoid issues.

*****Please Note: Starkweather’s Grading Window closes on Tuesday January 21 at 11:59pm, all other secondary buildings close grading on January 22 at 11:59pm.*****

  • Teachers:
    • Edit/Grade assignments in Canvas for Semester 1/Q2 courses until January 22, 2025 at 11:59 (read-only after).
    • Year long courses: Edit/Grade access for Semester 1 will end when grades are due on January 22. If you think you will need access to grade as assignment after that, update the due date prior to the term ending.
  • Students:
    • Access to Semester 1 Canvas courses until Jan 17, 2024 at 11:59pm (read-only after, no quiz questions access).
    • Be aware, students can still submit S1/Q2 assignments in a year-long course as long as the availability dates allow it. However, you won’t be able to grade them beyond January 22 due to grading window limits. You can update availability dates and due dates in bulk following these directions.

Special Circumstances

Moving Assignments from S1/Q2 to S2/Q3

As seen above, once the grading window end (January 22) in a year-long class, teachers cannot grade S1/Q2 assignments.

If you foresee that you will move a S1/Q2 assignment into S2/Q3, you will need to adjust the due date by January 17. After this date, you will need to submit a ticket to get the due date updated.

If you have ongoing assignments in your course, thing through your options to duplicate the assignment or alter dates. Reach out for support, if needed.

S1/Q2 Extensions

S1/Q2 grades will NOT passback from Canvas to MiStar once the MiStar term ends (and the grading window closes). You may have to work with your records office to update a report card if submitted late work results in a grade change.

Beginning Semester 2/Quarter 3 in Canvas

Student Access to Content in Past Enrollments

location of course view settings

Do you want your course content to be viewable to students after the course is over? *Quizzes are automatically not viewable by students after the Term End date has passed.

Go to your Course Settings and adjust as needed (see image above). If your course is viewable to students, it would be located at https://pccsk12.instructure.com/courses under “Past Enrollments.”

If you do keep it visible to students, you may consider “prepping” your course for read-only access by unpublishing any answer keys (or remove links) or other materials you might hold until a student has attempted an assignment.

Import Course Content

Have new courses starting? You can easily import content from past years. Use this tutorial.

Crosslisting Courses

Do you have more than one section of a course beginning? You might consider crosslisting the course to save time.

Additionally, if you have a yearlong course that you regret NOT crosslisting, the semester break may be a good time to do it. Note that student submissions and grades will be lost in Canvas!

Check out our Crosslisting Guide for more information.

Don’t Forget to Publish!

If you have a course beginning, don’t forget to publish it! You can publish it when it is ready for viewing and it won’t be visible to students until January 18 or until it is published by you.